10 Best Printers For Small Businesses 2026 in the United States

The Epson EcoTank Photo ET-8550 is a versatile all-in-one printer tailored for small businesses, particularly those that handle a lot of photo and creative project printing. Its standout feature is the cartridge-free printing system, which uses high-yield ink bottles to significantly reduce the cost of consumables and minimize waste—saving up to 80% in ink costs compared to traditional cartridges. It can print vibrant, lab-quality photos quickly, with a 4 x 6-inch photo taking just 15 seconds to produce. This makes it ideal for businesses that require high-quality color prints regularly.

The printer supports a wide range of media sizes, including borderless prints up to 13 x 19 inches, and can handle specialty media like cardstock and CDs/DVDs, adding to its versatility. Auto-duplex (double-sided) printing is included, which is a time-saver and cost-efficient for businesses with high-volume printing needs. With a print speed of up to 16 pages per minute for monochrome and 12 pages per minute for color, it handles typical business documents adequately, though faster speeds might be preferable for higher volume needs. Connectivity is robust, offering wireless options, Ethernet, and support for mobile devices through the Epson Smart Panel app, making it easy to print from various sources.

On the downside, the input sheet capacity is limited to 100 sheets, which might necessitate more frequent refilling for busier environments. Additionally, while the up-front cost is higher due to the supertank ink system, the long-term savings on ink can justify the investment. The included 2-year limited warranty with registration provides added peace of mind. The Epson EcoTank Photo ET-8550 is well-suited for small businesses needing high-quality photo printing and a cost-effective solution for regular use.

The Ricoh Aficio MP 4055 is a solid choice for small businesses needing a reliable black-and-white laser multifunction printer. It offers fast printing speeds of up to 40 pages per minute, which is helpful if you often print or copy large batches of documents. The print quality is sharp with a high resolution of 1200 x 1200 dpi, ensuring clear text and professional-looking output. It handles a variety of paper sizes up to 11 x 17 inches, including letter, legal, and tabloid, and supports a large input capacity of up to 1,200 sheets standard, expandable to 4,700 sheets, which is convenient for busy offices with heavy printing needs. The automatic duplex feature allows for easy double-sided printing and copying, saving paper and costs.

Connectivity is primarily via Ethernet, allowing networked use across multiple devices, though it lacks USB options for direct connection, which might be a limitation for some. As a monochrome laser printer, it’s cost-efficient in terms of consumables compared to color printers, but keep in mind you’ll need to factor in toner replacements over time. This is a refurbished model that has been certified and cleaned, making it a budget-friendly option with a 30-day parts warranty, but this shorter warranty means you should consider potential maintenance needs.

The built-in scanner and document feeder add versatile scanning and copying capabilities, which are great for small office workflows. If your business mainly prints black-and-white documents and requires fast, high-volume output with network sharing, this printer fits well, though it may not suit those needing color or direct USB plug-and-play.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.