10 Best Printers For Small Businesses 2026 in the United States

The Ricoh Aficio MP 4055 is a solid choice for small businesses needing a reliable black-and-white laser multifunction printer. It offers fast printing speeds of up to 40 pages per minute, which is helpful if you often print or copy large batches of documents. The print quality is sharp with a high resolution of 1200 x 1200 dpi, ensuring clear text and professional-looking output. It handles a variety of paper sizes up to 11 x 17 inches, including letter, legal, and tabloid, and supports a large input capacity of up to 1,200 sheets standard, expandable to 4,700 sheets, which is convenient for busy offices with heavy printing needs. The automatic duplex feature allows for easy double-sided printing and copying, saving paper and costs.

Connectivity is primarily via Ethernet, allowing networked use across multiple devices, though it lacks USB options for direct connection, which might be a limitation for some. As a monochrome laser printer, it’s cost-efficient in terms of consumables compared to color printers, but keep in mind you’ll need to factor in toner replacements over time. This is a refurbished model that has been certified and cleaned, making it a budget-friendly option with a 30-day parts warranty, but this shorter warranty means you should consider potential maintenance needs.

The built-in scanner and document feeder add versatile scanning and copying capabilities, which are great for small office workflows. If your business mainly prints black-and-white documents and requires fast, high-volume output with network sharing, this printer fits well, though it may not suit those needing color or direct USB plug-and-play.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.

The Brother MFC-L8930CDW is a solid choice for small businesses needing a versatile all-in-one color laser printer. It delivers sharp print quality at a high resolution (2400 x 600 dpi) and fast print speeds of up to 33 pages per minute in both color and black, which helps keep busy offices productive. The automatic duplex printing and two-sided scanning with an 80-sheet document feeder are great for saving time and paper. It handles various paper sizes up to legal size and supports multiple media types, including envelopes and card stock, adding flexibility.

Connectivity options are strong, offering wired Ethernet, USB, and dual-band Wi-Fi, so you can easily connect laptops, smartphones, or tablets. The 7-inch color touchscreen interface is user-friendly, allowing quick navigation and customizable shortcuts for common tasks, which is convenient for teams. Cost efficiency is a highlight with included toner cartridges that yield a good number of pages and even higher capacity replacement toners to reduce printing expenses over time. The monthly duty cycle suits small to medium workloads, but very large print volumes might push its limits. Advanced security features, including NFC card authentication and document protection, help safeguard sensitive business information.

On the downside, while the printer is compact compared to its predecessor, it’s still relatively heavy at over 70 pounds. Power consumption is on the higher side, which could affect energy costs. The single paper tray with a maximum capacity of 250 sheets may require frequent refilling in busy settings. Also, some users might find the initial print time of nearly 10 seconds a bit slow. The Brother MFC-L8930CDW balances fast, quality output and cost-effective printing with robust security and connectivity, making it well-suited for small businesses looking for a reliable multifunction laser printer that won’t overwhelm their budget or workspace.