10 Best Printers For Small Businesses 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.

The HP Color Laserjet Pro MFP 3301fdw is designed with small businesses in mind, offering a variety of features that cater to high productivity demands. With print speeds up to 26 pages per minute for both black and color documents, this printer is quick and efficient, making it a great option for busy offices. The print quality is impressive thanks to the next-generation TerraJet toner, which produces vivid colors, ideal for professional documents and reports.

Its versatility shines through with capabilities for printing, scanning, copying, and faxing, all in one device. The inclusion of an automatic document feeder and duplex printing means you can handle multi-page documents with ease. Plus, having a 250-sheet input tray reduces the need for frequent paper refills.

On the connectivity front, this printer supports dual-band Wi-Fi, USB, and Ethernet, ensuring flexible options for setting up in your workspace. The HP app for smartphones enhances convenience, allowing you to manage print jobs directly from your mobile device. The printer is relatively heavy at 37.7 pounds, which might make it challenging to relocate. Additionally, it requires original HP cartridges, which can be more expensive than third-party options. While security features such as HP Wolf Pro Security are beneficial for protecting your data, they may require some understanding to navigate effectively. The HP Color Laserjet Pro MFP 3301fdw is a solid choice for small businesses looking for a reliable, high-quality printer, but be mindful of the ongoing costs associated with consumables.