10 Best Printers For Small Businesses 2026 in the United States

The Ricoh Aficio MP 4055 is a solid choice for small businesses needing a reliable black-and-white laser multifunction printer. It offers fast printing speeds of up to 40 pages per minute, which is helpful if you often print or copy large batches of documents. The print quality is sharp with a high resolution of 1200 x 1200 dpi, ensuring clear text and professional-looking output. It handles a variety of paper sizes up to 11 x 17 inches, including letter, legal, and tabloid, and supports a large input capacity of up to 1,200 sheets standard, expandable to 4,700 sheets, which is convenient for busy offices with heavy printing needs. The automatic duplex feature allows for easy double-sided printing and copying, saving paper and costs.

Connectivity is primarily via Ethernet, allowing networked use across multiple devices, though it lacks USB options for direct connection, which might be a limitation for some. As a monochrome laser printer, it’s cost-efficient in terms of consumables compared to color printers, but keep in mind you’ll need to factor in toner replacements over time. This is a refurbished model that has been certified and cleaned, making it a budget-friendly option with a 30-day parts warranty, but this shorter warranty means you should consider potential maintenance needs.

The built-in scanner and document feeder add versatile scanning and copying capabilities, which are great for small office workflows. If your business mainly prints black-and-white documents and requires fast, high-volume output with network sharing, this printer fits well, though it may not suit those needing color or direct USB plug-and-play.

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer that's particularly well-suited for small businesses. One of its standout features is its print speed, capable of delivering up to 26 pages per minute for both black and color prints, which is quite efficient for an office environment. The print quality is enhanced with HP's TerraJet toner, ensuring vivid and professional-looking documents.

When it comes to paper handling, this printer offers a 250-sheet input tray and auto-duplex printing, which helps save time and paper. However, the output sheet capacity is limited to 100 sheets, which might require frequent emptying in a busy office setting. Connectivity is robust, with dual-band Wi-Fi and USB options, and the printer supports wireless printing from smartphones through the HP app.

Security is another strong point, with HP Wolf Pro Security providing tools to protect against cyber threats. While the initial cost of the printer might be on the higher side, it uses HP's Original 218A and 218X toner cartridges, which, while reliable, can add to the ongoing cost of consumables. Additional features include an auto document feeder, which makes scanning and copying multiple pages more convenient. Sustainability is also addressed with Energy Star and EPEAT certifications, along with options for recycling toner cartridges. The HP Color Laserjet Pro MFP 3301sdw is a reliable and efficient choice for small teams needing a multifunctional device that balances performance with professional quality and security features.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.