10 Best Printers For Small Businesses 2026 in the United States

The Epson EcoTank ET-2800 is a solid choice for small businesses seeking an efficient and cost-effective all-in-one printer. Its major strength lies in its innovative cartridge-free design, which uses high-capacity ink tanks instead of traditional cartridges. This results in significant savings on ink costs—up to 90% compared to regular cartridges, allowing for an impressive print yield of up to 4,500 pages in black and 7,500 in color. This feature can greatly benefit businesses that print frequently, as it reduces ongoing costs and minimizes the hassle of constantly replacing cartridges.

In terms of print quality, the ET-2800 stands out with its Micro Piezo Heat-Free Technology, delivering sharp text and vibrant colors suitable for various documents and marketing materials. Additionally, it comes with a built-in scanner and copier, making it a versatile tool for everyday business tasks.

There are some limitations to consider. The print speed is relatively modest, with a maximum of 10 pages per minute for monochrome and 5 for color, which may not meet the needs of high-volume printing environments. The duplex printing is manual, meaning users have to flip pages themselves, which can be inconvenient if you handle a lot of double-sided documents. The connectivity options include both wired and wireless, allowing for flexible printing setups. The Epson EcoTank ET-2800 is ideal for small businesses that prioritize cost savings on ink and require essential printing, scanning, and copying functions. It excels in print quality and efficiency but may fall short in speed and convenience for double-sided printing. Its compact design and ease of use make it a practical addition to any small office.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.

The Epson EcoTank Photo ET-8550 is a versatile all-in-one printer tailored for small businesses, particularly those that handle a lot of photo and creative project printing. Its standout feature is the cartridge-free printing system, which uses high-yield ink bottles to significantly reduce the cost of consumables and minimize waste—saving up to 80% in ink costs compared to traditional cartridges. It can print vibrant, lab-quality photos quickly, with a 4 x 6-inch photo taking just 15 seconds to produce. This makes it ideal for businesses that require high-quality color prints regularly.

The printer supports a wide range of media sizes, including borderless prints up to 13 x 19 inches, and can handle specialty media like cardstock and CDs/DVDs, adding to its versatility. Auto-duplex (double-sided) printing is included, which is a time-saver and cost-efficient for businesses with high-volume printing needs. With a print speed of up to 16 pages per minute for monochrome and 12 pages per minute for color, it handles typical business documents adequately, though faster speeds might be preferable for higher volume needs. Connectivity is robust, offering wireless options, Ethernet, and support for mobile devices through the Epson Smart Panel app, making it easy to print from various sources.

On the downside, the input sheet capacity is limited to 100 sheets, which might necessitate more frequent refilling for busier environments. Additionally, while the up-front cost is higher due to the supertank ink system, the long-term savings on ink can justify the investment. The included 2-year limited warranty with registration provides added peace of mind. The Epson EcoTank Photo ET-8550 is well-suited for small businesses needing high-quality photo printing and a cost-effective solution for regular use.