10 Best Printers For Small Businesses 2026 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer that's particularly well-suited for small businesses. One of its standout features is its print speed, capable of delivering up to 26 pages per minute for both black and color prints, which is quite efficient for an office environment. The print quality is enhanced with HP's TerraJet toner, ensuring vivid and professional-looking documents.

When it comes to paper handling, this printer offers a 250-sheet input tray and auto-duplex printing, which helps save time and paper. However, the output sheet capacity is limited to 100 sheets, which might require frequent emptying in a busy office setting. Connectivity is robust, with dual-band Wi-Fi and USB options, and the printer supports wireless printing from smartphones through the HP app.

Security is another strong point, with HP Wolf Pro Security providing tools to protect against cyber threats. While the initial cost of the printer might be on the higher side, it uses HP's Original 218A and 218X toner cartridges, which, while reliable, can add to the ongoing cost of consumables. Additional features include an auto document feeder, which makes scanning and copying multiple pages more convenient. Sustainability is also addressed with Energy Star and EPEAT certifications, along with options for recycling toner cartridges. The HP Color Laserjet Pro MFP 3301sdw is a reliable and efficient choice for small teams needing a multifunctional device that balances performance with professional quality and security features.

The HP OfficeJet Pro 8125e is a solid choice for small businesses needing a reliable all-in-one printer that handles printing, scanning, and copying tasks efficiently. It offers respectable print speeds of up to 20 pages per minute in black and 10 ppm in color, which should be adequate for moderate daily workloads. The print quality is good, delivering sharp text and vibrant color thanks to its high-resolution capabilities, making it suitable for business documents, reports, and presentations.

Paper handling is convenient with a 225-sheet input tray and an automatic document feeder (ADF) for scanning or copying multiple pages quickly. Duplex (double-sided) printing is automatic, helping save paper and reduce operating costs. Connectivity options are flexible, including dual-band Wi-Fi, Ethernet, USB, and smartphone printing via the HP app, which adds to ease of use and network integration. The included Instant Ink subscription for several months helps offset the cost of consumables initially. Additional useful features include a 2.7-inch touchscreen for easy navigation, enhanced security with HP Wolf Essential, and an eco-conscious design using recycled materials.

While print quality and speed are solid, this model isn’t the fastest or cheapest option for very high volume needs. The reliance on HP brand ink limits flexibility and may add to long-term expenses. This printer is well suited for small businesses looking for quality, convenience, and modest volume capability without complicated setup or maintenance.

The Epson EcoTank ET-2803 is a solid choice for small businesses needing an affordable color all-in-one printer. Its standout feature is the refillable ink tank system, which significantly lowers running costs compared to traditional cartridges, making it budget-friendly over time. It prints at up to 10 pages per minute in black and 5 in color, which is reasonable for light to moderate office tasks but might feel slow if your business requires high volume printing. The print quality is quite good, with sharp color and black-and-white resolution up to 5760 x 1440 dpi, suitable for documents and occasional graphics.

Paper handling is straightforward with a single 100-sheet tray supporting common sizes like A4 and letter, but there’s no automatic duplex (double-sided) printing, which could mean more manual effort and paper use. Connectivity options include USB and Wi-Fi, plus support for AirPrint, so you can print easily from smartphones or tablets, making it convenient for modern office setups. Its flatbed scanner and copier add versatility without extra devices, though scanning speed and resolution are modest.

The printer is lightweight and compact but may lack some advanced features like Ethernet ports or automatic duplexing found in more expensive models. The ET-2803 excels in cost-effective ink use and wireless convenience and is best suited for small businesses with moderate printing needs who prioritize savings over speed and advanced paper handling.