10 Best Printers For Small Businesses 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.

The Epson EcoTank Photo ET-8550 is a versatile all-in-one printer tailored for small businesses, particularly those that handle a lot of photo and creative project printing. Its standout feature is the cartridge-free printing system, which uses high-yield ink bottles to significantly reduce the cost of consumables and minimize waste—saving up to 80% in ink costs compared to traditional cartridges. It can print vibrant, lab-quality photos quickly, with a 4 x 6-inch photo taking just 15 seconds to produce. This makes it ideal for businesses that require high-quality color prints regularly.

The printer supports a wide range of media sizes, including borderless prints up to 13 x 19 inches, and can handle specialty media like cardstock and CDs/DVDs, adding to its versatility. Auto-duplex (double-sided) printing is included, which is a time-saver and cost-efficient for businesses with high-volume printing needs. With a print speed of up to 16 pages per minute for monochrome and 12 pages per minute for color, it handles typical business documents adequately, though faster speeds might be preferable for higher volume needs. Connectivity is robust, offering wireless options, Ethernet, and support for mobile devices through the Epson Smart Panel app, making it easy to print from various sources.

On the downside, the input sheet capacity is limited to 100 sheets, which might necessitate more frequent refilling for busier environments. Additionally, while the up-front cost is higher due to the supertank ink system, the long-term savings on ink can justify the investment. The included 2-year limited warranty with registration provides added peace of mind. The Epson EcoTank Photo ET-8550 is well-suited for small businesses needing high-quality photo printing and a cost-effective solution for regular use.

The HP Color LaserJet Pro MFP 4301fdw is a robust all-in-one printer that is well-suited for small businesses and office environments. It excels with its fast print speeds, capable of producing up to 35 color pages per minute, ensuring quick turnaround times for busy teams. The print quality is sharp and detailed, making it ideal for professional documents and reports. With automatic duplex printing and an auto document feeder, it enhances productivity by handling two-sided printing and scanning efficiently.

Connectivity is a strong point, with options for USB, Ethernet, and intelligent Wi-Fi, which ensures the printer remains connected and ready to print from various devices, including smartphones, PCs, and laptops. Security is also a priority with HP Wolf Pro Security, which offers customizable settings to protect your data. The device's monthly duty cycle and paper handling capabilities are suitable for small teams, accommodating up to 300 sheets and handling diverse media types.

However, at 45 pounds, it is relatively heavy and might require a dedicated space. The cost of consumables, such as toner cartridges, should be considered, as these can add up over time. While the printer offers a comprehensive set of features, its maximum print resolution (600 x 600 DPI) may not satisfy those needing ultra-high-quality prints for detailed graphics. In summary, the HP Color LaserJet Pro MFP 4301fdw is a reliable and versatile choice for small businesses needing an efficient and secure multi-functional printer, though its weight and consumable costs are factors to keep in mind.