10 Best Printers For Small Businesses 2026 in the United States

The Epson EcoTank ET-2800 is a solid choice for small businesses seeking an efficient and cost-effective all-in-one printer. Its major strength lies in its innovative cartridge-free design, which uses high-capacity ink tanks instead of traditional cartridges. This results in significant savings on ink costs—up to 90% compared to regular cartridges, allowing for an impressive print yield of up to 4,500 pages in black and 7,500 in color. This feature can greatly benefit businesses that print frequently, as it reduces ongoing costs and minimizes the hassle of constantly replacing cartridges.

In terms of print quality, the ET-2800 stands out with its Micro Piezo Heat-Free Technology, delivering sharp text and vibrant colors suitable for various documents and marketing materials. Additionally, it comes with a built-in scanner and copier, making it a versatile tool for everyday business tasks.

There are some limitations to consider. The print speed is relatively modest, with a maximum of 10 pages per minute for monochrome and 5 for color, which may not meet the needs of high-volume printing environments. The duplex printing is manual, meaning users have to flip pages themselves, which can be inconvenient if you handle a lot of double-sided documents. The connectivity options include both wired and wireless, allowing for flexible printing setups. The Epson EcoTank ET-2800 is ideal for small businesses that prioritize cost savings on ink and require essential printing, scanning, and copying functions. It excels in print quality and efficiency but may fall short in speed and convenience for double-sided printing. Its compact design and ease of use make it a practical addition to any small office.

The Ricoh Aficio MP 4055 is a solid choice for small businesses needing a reliable black-and-white laser multifunction printer. It offers fast printing speeds of up to 40 pages per minute, which is helpful if you often print or copy large batches of documents. The print quality is sharp with a high resolution of 1200 x 1200 dpi, ensuring clear text and professional-looking output. It handles a variety of paper sizes up to 11 x 17 inches, including letter, legal, and tabloid, and supports a large input capacity of up to 1,200 sheets standard, expandable to 4,700 sheets, which is convenient for busy offices with heavy printing needs. The automatic duplex feature allows for easy double-sided printing and copying, saving paper and costs.

Connectivity is primarily via Ethernet, allowing networked use across multiple devices, though it lacks USB options for direct connection, which might be a limitation for some. As a monochrome laser printer, it’s cost-efficient in terms of consumables compared to color printers, but keep in mind you’ll need to factor in toner replacements over time. This is a refurbished model that has been certified and cleaned, making it a budget-friendly option with a 30-day parts warranty, but this shorter warranty means you should consider potential maintenance needs.

The built-in scanner and document feeder add versatile scanning and copying capabilities, which are great for small office workflows. If your business mainly prints black-and-white documents and requires fast, high-volume output with network sharing, this printer fits well, though it may not suit those needing color or direct USB plug-and-play.

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.