10 Best Printers For Small Businesses 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer that's particularly well-suited for small businesses. One of its standout features is its print speed, capable of delivering up to 26 pages per minute for both black and color prints, which is quite efficient for an office environment. The print quality is enhanced with HP's TerraJet toner, ensuring vivid and professional-looking documents.

When it comes to paper handling, this printer offers a 250-sheet input tray and auto-duplex printing, which helps save time and paper. However, the output sheet capacity is limited to 100 sheets, which might require frequent emptying in a busy office setting. Connectivity is robust, with dual-band Wi-Fi and USB options, and the printer supports wireless printing from smartphones through the HP app.

Security is another strong point, with HP Wolf Pro Security providing tools to protect against cyber threats. While the initial cost of the printer might be on the higher side, it uses HP's Original 218A and 218X toner cartridges, which, while reliable, can add to the ongoing cost of consumables. Additional features include an auto document feeder, which makes scanning and copying multiple pages more convenient. Sustainability is also addressed with Energy Star and EPEAT certifications, along with options for recycling toner cartridges. The HP Color Laserjet Pro MFP 3301sdw is a reliable and efficient choice for small teams needing a multifunctional device that balances performance with professional quality and security features.

The HP OfficeJet Pro 8125e is a solid choice for small businesses needing a reliable all-in-one printer that handles printing, scanning, and copying tasks efficiently. It offers respectable print speeds of up to 20 pages per minute in black and 10 ppm in color, which should be adequate for moderate daily workloads. The print quality is good, delivering sharp text and vibrant color thanks to its high-resolution capabilities, making it suitable for business documents, reports, and presentations.

Paper handling is convenient with a 225-sheet input tray and an automatic document feeder (ADF) for scanning or copying multiple pages quickly. Duplex (double-sided) printing is automatic, helping save paper and reduce operating costs. Connectivity options are flexible, including dual-band Wi-Fi, Ethernet, USB, and smartphone printing via the HP app, which adds to ease of use and network integration. The included Instant Ink subscription for several months helps offset the cost of consumables initially. Additional useful features include a 2.7-inch touchscreen for easy navigation, enhanced security with HP Wolf Essential, and an eco-conscious design using recycled materials.

While print quality and speed are solid, this model isn’t the fastest or cheapest option for very high volume needs. The reliance on HP brand ink limits flexibility and may add to long-term expenses. This printer is well suited for small businesses looking for quality, convenience, and modest volume capability without complicated setup or maintenance.