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10 Best Printers For Small Businesses 2025 in the United States

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Our Top Picks

#1

Winner

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating
9.8
Chosen by1,417
Print Quality
Cost of Consumables

Most important from
12104 reviews

Print Quality
Print quality for both documents and photos is excellent, with bright and vivid colors and no ink smudges.
Cost of Consumables
Filling the ink tank is surprisingly satisfying, and the ink lasts significantly longer than traditional cartridges, reducing plastic waste.

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.

Rating
9.8
Chosen by1,417
Print Quality
Cost of Consumables

Most important from
12104 reviews

Print Quality
Print quality for both documents and photos is excellent, with bright and vivid colors and no ink smudges.
Cost of Consumables
Filling the ink tank is surprisingly satisfying, and the ink lasts significantly longer than traditional cartridges, reducing plastic waste.
#2

Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Amazon Dash Replenishment Ready

Rating
9.6
Print Quality
Connectivity Options
Duplex Printing

Most important from
1181 reviews

Print Quality
The quality of prints is crisp and clear, far superior to any inkjet printer, especially for documents and forms.
Connectivity Options
The dual-band wireless connectivity works flawlessly, ensuring smooth communication between devices and the printer.
Duplex Printing
The automatic document feeder and duplex printing features are extremely convenient for efficient workflow management.
Cost of Consumables
The toner lasts a very long time, offering great value for money, especially with the option to buy in multipacks.

The Brother DCP-L2640DW is an excellent choice for small businesses looking for a reliable, multifunctional monochrome laser printer. It features print speeds of up to 36 pages per minute, making it highly efficient for busy environments. The print quality is impressive for black and white documents, ensuring professional results for everyday business needs. The printer includes a 50-page automatic document feeder, which is a useful feature for multi-page scanning and copying tasks, streamlining workflow and saving time. The duplex printing capability is another strong point, allowing businesses to save on paper costs and reduce waste by printing on both sides automatically.

Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces, making it easy to connect multiple devices and integrate the printer into any office setup. Additionally, the Brother Mobile Connect app provides added convenience, enabling remote printing and management from mobile devices. However, the printer is monochrome, so it won't be suitable if you need color printing. The monthly duty cycle is decent, but heavy-duty printing needs may require a more robust model.

Cost-wise, the consumables like toner can add up, but Brother offers a subscription service for toner replacement, potentially saving up to 50% and ensuring you never run out. It also includes a free trial of this service. The compact design is a bonus, as it won’t take up too much space in your office. While the Brother DCP-L2640DW excels in many areas, businesses with high-volume color printing needs might need to look for additional options.

Rating
9.6
Print Quality
Connectivity Options
Duplex Printing

Most important from
1181 reviews

Print Quality
The quality of prints is crisp and clear, far superior to any inkjet printer, especially for documents and forms.
Connectivity Options
The dual-band wireless connectivity works flawlessly, ensuring smooth communication between devices and the printer.
Duplex Printing
The automatic document feeder and duplex printing features are extremely convenient for efficient workflow management.
Cost of Consumables
The toner lasts a very long time, offering great value for money, especially with the option to buy in multipacks.
#3

HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)

Rating
9.4
Print Quality
Paper Handling
Connectivity Options

Most important from
4745 reviews

Print Quality
The print quality is exceptional, producing vivid colors and sharp text, making it ideal for professional documents.
Paper Handling
The automatic document feeder and duplex printing are valued features, enabling efficient handling of multi-page documents.
Connectivity Options
Setting up the HP Color Laserjet Pro MFP 3301fdw is a breeze, with users noting the ease of connecting it to their network and starting to print within minutes.
Duplex Printing
The automatic document feeder and duplex printing are valued features, enabling efficient handling of multi-page documents.
Cost of Consumables
The exclusive use of HP cartridges is noted, with mixed feelings about the cost and availability of replacements.
Additional Features
The HP app enhances user experience, allowing easy management of print jobs directly from smartphones.

The HP Color Laserjet Pro MFP 3301fdw is designed with small businesses in mind, offering a variety of features that cater to high productivity demands. With print speeds up to 26 pages per minute for both black and color documents, this printer is quick and efficient, making it a great option for busy offices. The print quality is impressive thanks to the next-generation TerraJet toner, which produces vivid colors, ideal for professional documents and reports.

Its versatility shines through with capabilities for printing, scanning, copying, and faxing, all in one device. The inclusion of an automatic document feeder and duplex printing means you can handle multi-page documents with ease. Plus, having a 250-sheet input tray reduces the need for frequent paper refills.

On the connectivity front, this printer supports dual-band Wi-Fi, USB, and Ethernet, ensuring flexible options for setting up in your workspace. The HP app for smartphones enhances convenience, allowing you to manage print jobs directly from your mobile device. The printer is relatively heavy at 37.7 pounds, which might make it challenging to relocate. Additionally, it requires original HP cartridges, which can be more expensive than third-party options. While security features such as HP Wolf Pro Security are beneficial for protecting your data, they may require some understanding to navigate effectively. The HP Color Laserjet Pro MFP 3301fdw is a solid choice for small businesses looking for a reliable, high-quality printer, but be mindful of the ongoing costs associated with consumables.

Rating
9.4
Print Quality
Paper Handling
Connectivity Options

Most important from
4745 reviews

Print Quality
The print quality is exceptional, producing vivid colors and sharp text, making it ideal for professional documents.
Paper Handling
The automatic document feeder and duplex printing are valued features, enabling efficient handling of multi-page documents.
Connectivity Options
Setting up the HP Color Laserjet Pro MFP 3301fdw is a breeze, with users noting the ease of connecting it to their network and starting to print within minutes.
Duplex Printing
The automatic document feeder and duplex printing are valued features, enabling efficient handling of multi-page documents.
Cost of Consumables
The exclusive use of HP cartridges is noted, with mixed feelings about the cost and availability of replacements.
Additional Features
The HP app enhances user experience, allowing easy management of print jobs directly from smartphones.

Buying Guide for the Best Printers For Small Businesses

Choosing the right printer for your small business is crucial as it can impact your productivity and efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.
Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. If your business requires frequent printing of large documents, a higher PPM will save time and increase productivity.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that need to produce high-quality marketing materials or detailed images. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Consider the nature of your business documents to choose the appropriate print quality.
Paper HandlingPaper handling refers to the types and sizes of paper a printer can accommodate, as well as its paper tray capacity. This is important for businesses that print on various media, such as envelopes, labels, or cardstock. A printer with multiple paper trays and a higher capacity (e.g., 250 sheets or more) can reduce the frequency of paper refills and support diverse printing needs. Assess your typical print jobs to determine the necessary paper handling features.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options are crucial for ensuring that all employees can easily access the printer. Wi-Fi and mobile printing are particularly useful for businesses with remote or mobile workers. Ethernet connections provide stable and fast network printing for office environments. Choose a printer with connectivity options that match your business's workflow and infrastructure.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplexing will be highly beneficial. For occasional double-sided printing, manual duplexing may suffice.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This is crucial for ensuring the longevity and reliability of the printer. For small businesses with moderate printing needs, a duty cycle of 5,000 to 10,000 pages is typically adequate. For higher volume printing, look for a duty cycle of 20,000 pages or more. Match the duty cycle to your expected monthly print volume to avoid overworking the printer.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This is an important consideration for managing ongoing expenses. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Evaluate the cost and availability of consumables for the printer models you are considering to ensure they fit within your budget and usage patterns.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can add significant value to a printer. Multifunction printers (MFPs) that include these features can save space and reduce the need for multiple devices. Security features like user authentication and data encryption are important for protecting sensitive business information. Consider the specific needs of your business operations to determine which additional features are necessary.

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