10 Best Printers For Small Businesses 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.

With high-capacity ink tanks, the printer can handle up to 4,500 black-and-white pages and 7,500 color pages before needing a refill, providing up to two years of ink in the box. This helps minimize downtime and frustration associated with running out of ink. The print quality is impressive, thanks to Epson's Micro Piezo Heat-Free technology, producing sharp text and vibrant color images on various paper types. The built-in scanner and copier add functionality, making it more than just a printer. Connectivity options are modern and convenient, with wireless capabilities and hands-free voice-activated printing.

It supports mobile printing through AirPrint and the Epson Smart Panel app, catering to the needs of a tech-savvy workforce. However, the print speed of 10 ppm for monochrome and 5 ppm for color is relatively slow for a busy office setting. Additionally, the paper handling capacity of 100 sheets may not be sufficient for larger print jobs, and it lacks duplex printing, which could be a drawback for those looking to save on paper costs. While cost-effective in terms of ink usage, the initial price point might be higher than traditional cartridge printers. The Epson EcoTank ET-2800 is best suited for small businesses with moderate printing needs, looking for a sustainable and economical printing solution without the hassle of frequent ink cartridge replacements.

The Brother MFC-J1010DW is a compact and budget-friendly all-in-one inkjet printer designed with small business or home office needs in mind. It offers respectable print speeds of up to 17 pages per minute for black-and-white and about 9.5 ppm for color, which should be adequate for light to moderate daily tasks without causing long waits. Print quality is solid, especially for text documents, with a high maximum resolution that also supports decent color prints, making it suitable for general office documents and occasional color needs.

Paper handling is versatile, featuring a 150-sheet adjustable tray and a 20-page automatic document feeder, which helps when scanning or copying multi-page documents. Automatic duplex (double-sided) printing is included, which saves paper and is a nice bonus at this price point. The printer supports multiple connectivity options including Wi-Fi, USB, and Ethernet, allowing for easy setup and printing from smartphones, laptops, or desktop computers. The Brother Mobile Connect app simplifies managing print jobs directly from mobile devices.

The monthly duty cycle supports typical small business workloads but may not be suited for very high-volume printing environments. Consumable costs are average for inkjet printers; while initial cartridges come included, ink replacement can add up over time, so consider this if you print frequently. Additional features like Alexa compatibility and borderless printing offer some modern conveniences. The unit's compact size is perfect for small spaces. Users should note that while the print speed and functionality are strong for its category, it won't match laser printers on speed or long-term cost efficiency for heavy use. This printer is a solid choice for small businesses or home offices that need reliable, all-in-one functions with good print quality and flexible connectivity, especially if space and initial cost are key considerations.

The HP Color Laserjet Pro MFP 3301fdw is designed with small businesses in mind, offering a variety of features that cater to high productivity demands. With print speeds up to 26 pages per minute for both black and color documents, this printer is quick and efficient, making it a great option for busy offices. The print quality is impressive thanks to the next-generation TerraJet toner, which produces vivid colors, ideal for professional documents and reports.

Its versatility shines through with capabilities for printing, scanning, copying, and faxing, all in one device. The inclusion of an automatic document feeder and duplex printing means you can handle multi-page documents with ease. Plus, having a 250-sheet input tray reduces the need for frequent paper refills.

On the connectivity front, this printer supports dual-band Wi-Fi, USB, and Ethernet, ensuring flexible options for setting up in your workspace. The HP app for smartphones enhances convenience, allowing you to manage print jobs directly from your mobile device. The printer is relatively heavy at 37.7 pounds, which might make it challenging to relocate. Additionally, it requires original HP cartridges, which can be more expensive than third-party options. While security features such as HP Wolf Pro Security are beneficial for protecting your data, they may require some understanding to navigate effectively. The HP Color Laserjet Pro MFP 3301fdw is a solid choice for small businesses looking for a reliable, high-quality printer, but be mindful of the ongoing costs associated with consumables.