10 Best Fax Machines 2025 in the United States

The HP LaserJet Pro MFP 3101fdw is a versatile all-in-one machine well-suited for small offices or teams up to seven people who need reliable fax capabilities along with printing, scanning, and copying. It offers a fast transmission speed and sharp 1200 x 1200 dpi resolution which ensures clear, professional-quality faxed documents.

The device supports automatic duplex (double-sided) printing and has a 250-sheet paper tray, helping manage larger fax jobs easily. Its memory capacity and auto document feeder further speed up faxing and scanning tasks. Connectivity options are broad, including Ethernet, USB, Wi-Fi, and Bluetooth, making it easy to send and receive faxes from various devices and locations. Additional features like HP Wolf Pro Security help protect sensitive fax data, and wireless/mobile printing adds convenience.

It only supports cartridges with original HP chips, which might limit flexibility and increase costs. While it covers basic fax needs well, it may lack some advanced fax-specific features found in dedicated fax machines. This model is a solid choice for small business users who want dependable faxing combined with strong multifunction capabilities in one device.

The HP Color LaserJet Pro MFP 4301fdw is a versatile all-in-one device that serves as a printer, scanner, copier, and fax machine, making it a great choice for small offices or teams of up to 10 people. One of its standout features is the impressive printing speed of up to 35 color pages per minute, which can help streamline workflow in busy environments. The automatic document feeder and duplex printing further enhance its efficiency by allowing for quick scanning and copying of two-sided documents.

In terms of connectivity, the printer supports wireless printing from mobile devices, ensuring that team members can easily send documents to the printer without being tethered to a specific location. The intelligent Wi-Fi feature is a valuable addition, as it optimizes the connection for reliable printing.

On the security front, HP includes its Wolf Pro Security, providing customizable protections for sensitive data. This is particularly important for small businesses that handle confidential information. Potential buyers should consider their specific needs for print resolution and space limitations.

The Brother MFC-L2820DW is a solid choice for small offices needing a reliable all-in-one device that includes fax. It handles fax transmission efficiently thanks to its laser printing tech, supporting fast print speeds up to 34 pages per minute, which helps send and receive documents quickly. The fax resolution is sharp with up to 1200 x 1200 dpi, ensuring clear black and white text and images. A 50-page automatic document feeder simplifies sending multiple pages, saving time and effort.

Paper handling is good with a 250-sheet capacity and support for legal-sized paper, plus automatic duplex printing that saves paper and hassle. Connectivity options are versatile with Ethernet, USB, and dual-band Wi-Fi, letting you fax from various devices including smartphones and tablets. The touchscreen makes navigation straightforward, and integration with cloud services adds convenience beyond fax functions. It also supports a mobile app to manage fax and print tasks remotely.

It is monochrome only, so no color faxes or scans, and weighing over 22 pounds it’s on the heavier side for a compact model. Toner replacement costs can add up, but subscription services can help manage that. This machine is well-suited for users who want a dependable, multi-function fax solution with solid speed and paper handling, especially in small office environments.