10 Best Hp Printers For Small Businesses 2026 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer, designed specifically for small businesses. It offers a solid print speed of up to 26 pages per minute (ppm) in both color and black, which is efficient for a busy office environment. The print quality is enhanced with TerraJet toner, ensuring vivid and professional-looking documents.

This model supports automatic duplex printing, saving time and reducing paper usage. It also includes a 250-sheet input tray and an automatic document feeder, which can handle larger print and scan jobs without frequent reloading. Connectivity options are robust, featuring dual-band Wi-Fi with self-reset for consistent wireless performance, along with USB for wired connections. The HP app further enhances functionality, allowing you to print, scan, and copy directly from your smartphone.

Security is a strong point with the inclusion of HP Wolf Pro Security to protect your data against cyber threats. Sustainability is considered, with Energy Star and EPEAT certifications, and the ability to recycle toner cartridges at Staples stores. However, the cost of consumables like the Original HP 218A and 218X toner cartridges can be relatively high, impacting long-term operating costs. Additionally, the printer, weighing 37.7 pounds, might be bulky for very small office spaces. The HP Color Laserjet Pro MFP 3301sdw is a capable and reliable choice for small businesses that need a robust, secure, and high-quality all-in-one printer.

The HP OfficeJet Pro 8125e is a versatile all-in-one inkjet printer designed for small business or home office use, especially if you need good color printing for reports, presentations, and flyers. It offers decent print speeds with up to 20 pages per minute for black and 10 for color, which is reasonable for typical office tasks but may feel a bit slow if you print large volumes frequently. Print quality is good, delivering sharp text and vibrant colors thanks to high-resolution technology.

Paper handling is user-friendly with a large 225-sheet input tray and an automatic document feeder for scanning or copying multiple pages easily. Duplex (double-sided) printing comes standard, helping save paper and reduce costs. Connectivity options are flexible, supporting wireless dual-band Wi-Fi, Ethernet, USB, and even mobile printing through the HP app, making it easy to print from phones or tablets. The monthly duty cycle suits moderate workloads typical for small offices.

This printer works only with HP-branded cartridges, which could be more expensive, but the included 3 to 6 months of Instant Ink subscription helps keep initial costs down. The touchscreen interface is large and intuitive, simplifying navigation. For users needing a reliable, eco-conscious printer with solid color output and wireless convenience without ultra-fast printing or heavy-duty volume, the OfficeJet Pro 8125e represents a sound choice.

The HP LaserJet Enterprise MFP M635fht is tailored for small businesses seeking a robust monochrome all-in-one printer. It excels in print speed, achieving up to 65 pages per minute, making it ideal for environments with high-volume print tasks. Its print quality is commendable, delivering crisp texts and bold graphics, thanks to a 1200 x 1200 dpi resolution and Original HP toner cartridges.

The printer's paper handling is versatile, featuring an additional 550-sheet tray and a total capacity of 1200 sheets. This minimizes the need for frequent paper refills, which is beneficial in a busy office setting. Automatic duplex printing is another strong point, providing a more eco-friendly option by printing two-sided documents swiftly.

Connectivity primarily relies on built-in Ethernet, suitable for networked office environments. However, the absence of wireless connectivity may be a drawback for some modern offices that require flexibility in placement. The printer's security features, like HP Sure Start, enhance its appeal by protecting against unauthorized access and potential hacks.

Regarding the monthly duty cycle, the printer is designed to handle substantial workloads, making it a reliable choice for consistent, heavy use. The cost of consumables can add up, especially since it only accepts cartridges with original HP chips. While this ensures quality, it limits options for third-party toner savings.

Physical setup might pose a challenge due to its considerable weight at 115.8 pounds, but the wheeled stand adds convenience for moving it around. The accompanying 9” touchscreen is user-friendly, simplifying operations like copying, scanning, and faxing.

This printer is a powerhouse suited for small businesses with high printing demands, provided the space is available and the budget accommodates the consumable costs.