9 Best Insurance Card Scanners 2026 in the United States

The Ambir ImageScan Pro 687-BCS Duplex Card Scanner is a solid choice for those needing an efficient solution for scanning insurance cards, business cards, and licenses. One of its standout features is the ability to quickly scan cards and directly import contacts into Microsoft Outlook, making it convenient for business users looking to streamline their contact management. The scanner also supports duplex scanning, allowing you to capture both sides of a card in one go, which can save time.

With a resolution of 600 dpi, the scans are clear and detailed, suitable for maintaining high-quality records. Its ability to export scanned information into CSV files adds a layer of flexibility, enabling users to integrate this data with popular CRM systems like Salesforce and Google Contacts.

In terms of size and portability, the scanner is reasonably compact and lightweight at 10.4 ounces, making it easy to store or move around when needed. Its relatively low sales rank may indicate that it’s not as widely recognized compared to other models on the market, which could be a concern for some buyers.

The Epson Workforce ES-400 II is a solid choice for anyone needing to scan insurance cards and other documents quickly and efficiently. It features a 50-sheet Auto Document Feeder and duplex scanning, meaning it can scan both sides of a card or document at once—this saves time if you have many cards to process. The scan speed is good for desktop use, making it convenient for office or home settings.

It offers a resolution of 300 dpi, which is generally sufficient for clear text and basic color images on insurance cards, though it’s not the highest resolution available if you need ultra-fine detail. Connectivity is limited to USB, so you’ll need to be near your computer; there is no wireless option. On the software side, Epson’s ScanSmart is user-friendly and supports helpful features like searchable PDFs through OCR and easy exporting to popular cloud services or email, which helps keep your files organized and accessible.

The scanner is reasonably compact and portable for a desktop unit but not really designed for on-the-go use. It fits well for users who want a dependable, straightforward scanner that handles insurance cards and documents with speed and ease, but if you require wireless scanning or super high-resolution images, you might want to look elsewhere.

The Epson DS-530 II is a solid choice for those needing a reliable and fast document scanner, especially useful for scanning insurance cards and other important paperwork. It offers a quick scan speed of up to 35 pages per minute and can scan both sides of a document in one go (duplex scanning), which helps save time. The resolution is good enough (300 dpi) to capture clear, detailed images, suitable for cards and documents where clarity is key. Its 50-page automatic feeder means you can scan multiple documents without constant attention, making it efficient for busy offices. Connectivity is straightforward with USB, so it easily hooks up to most computers, both PC and Mac.

The scanner comes with software that supports various file types and integrates well with common document management systems, plus it can scan directly to popular online storage services like Google Drive and Evernote. The device is compact and portable, so it won’t take up much desk space and can be moved if needed. On the downside, it only connects via USB, so no wireless option is available, which might be limiting if you prefer a wireless setup. Also, while the resolution and speed are good for most tasks, some specialized insurance scanning needs might require higher resolution or faster throughput.

This dependable scanner includes thoughtful features like automatic image correction and a robust design that can handle a high daily workload, making it well-suited for offices managing insurance card scanning regularly.