10 Best Mobile Scanners 2025 in the United States

The Fujitsu fi-8170 Document Scanner stands out with its impressive scan speed and high daily volume capacity, making it suitable for environments with heavy scanning requirements. Its resolution of 600 dpi ensures clear and detailed scans, which is a crucial aspect for high-quality document scanning. The LAN connectivity feature is a significant advantage, allowing for seamless integration within networked environments and facilitating team sharing.

Additionally, the ability to customize scanning profiles and personalize icons on the touch screen enhances user experience and efficiency, catering to specific scanning needs. This customization makes it user-friendly, even for individuals who may not be tech-savvy. However, its weight (4 kilograms or 8.8 pounds) and relatively large dimensions (17.72 x 9.84 x 10.63 inches) might limit portability, making it less convenient for users who require a mobile scanner for frequent relocation.

The scanner’s document handling capabilities are robust, but it may not be ideal for scanning larger sheet sizes beyond the executive size. While the Fujitsu fi-8170 excels in connectivity, customization, and handling high volumes of documents, its portability could be a concern for users needing a more compact and lightweight solution.

The Epson Workforce ES-500W II is a solid choice for anyone needing a reliable desktop document scanner that can connect wirelessly to PCs, Macs, smartphones, and tablets. It offers a resolution of 300 dpi, which is good enough for clear text and color scans without being overly complex. One of its standout features is the fast scanning speed—up to 35 pages per minute (ppm) or 70 images per minute (ipm) when scanning both sides of a page in a single pass. This makes it well suited for busy offices or individuals handling large volumes of documents.

The scanner’s portability is decent given its size (roughly 12 x 7 x 7 inches) and weight (8.1 pounds), so it’s not something you’d carry around daily but fits nicely on a desktop without taking too much space. Its connectivity options shine with Wi-Fi, enabling easy scanning to multiple devices and cloud services like Dropbox, Google Drive, and OneDrive, which is great for users who want flexibility without messy cables.

Document handling is another strength, with a 50-sheet Auto Document Feeder that can manage mixed paper types and sizes, including extra-long pages and business cards. It also features Ultrasonic Double Feed Detection to prevent missing pages, which adds reliability. The included software supports OCR (Optical Character Recognition) to create searchable PDFs and convert files into editable Word and Excel documents, simplifying document management and editing. While it handles standard office tasks well, it may not suit those who need ultra-high-resolution scans for detailed images or photos. Also, the scanner is designed primarily as a desktop device rather than highly portable for on-the-go scanning. Lastly, it requires a bit of initial setup with the Epson ScanSmart app, which is straightforward but could be a small hurdle for very casual users.

In conclusion, the Epson Workforce ES-500W II is a dependable, fast, and user-friendly wireless scanner that excels in handling everyday office documents and integrates easily with popular software and cloud platforms, making it a great option for small to medium office environments.

The Epson Workforce ES-580W is a robust and versatile mobile scanner well-suited for both personal and small office use. One of its standout strengths is effortless wireless scanning, supported by a user-friendly 4.3-inch touchscreen. This allows users to send scans directly to smartphones, tablets, computers, or cloud storage without needing a connected computer, providing great flexibility and convenience.

Another significant advantage is its high-speed scanning capabilities, digitizing documents at up to 35 pages per minute with single-step technology to capture both sides of documents efficiently. The 100-sheet Auto Document Feeder (ADF) is a substantial asset, enabling the handling of various paper types and sizes without constant manual intervention.

Furthermore, the scanner offers advanced file management features, including Optical Character Recognition (OCR), allowing the creation of searchable PDFs and conversion of scans into editable Word or Excel files, making document organization straightforward. However, there are a few limitations. The resolution is capped at 300 dpi, which might not be sufficient for users requiring extremely high-definition scans. Portability is also somewhat restricted due to its weight of 3.7 kilograms, making it less convenient for users needing a highly portable solution. Despite these drawbacks, the ES-580W’s combination of speed, advanced document handling, and versatile connectivity makes it an excellent choice for users needing reliable and efficient document scanning.