10 Best Multifunction Printer For Business 2026 in the United States

The HP LaserJet Pro MFP 3101fdw is a solid choice for small business teams needing a reliable black-and-white multifunction printer. It delivers fast printing speeds of up to 35 pages per minute, which helps keep up with busy office workflows. Print quality is sharp with up to 1200 dpi resolution, suitable for professional documents and reports. The automatic two-sided printing and a 250-sheet paper tray make handling larger print jobs more convenient without frequent refills.

This all-in-one device also includes a flatbed scanner and an automatic document feeder, allowing easy copying and scanning of multi-page documents — a real time saver in daily office tasks. Connectivity is versatile, supporting wireless, Ethernet, USB, and Bluetooth, so users can print from a variety of devices including PCs, smartphones, and tablets. It also supports popular platforms like Windows, Mac, and AirPrint, making integration straightforward. The printer can handle a monthly duty cycle of up to 5,000 pages, which fits well with small teams of up to about seven users. Security features with HP Wolf Pro add protection for sensitive business data.

On the downside, it only prints in black and white, so it’s not suitable if you need color prints. Also, the cost of toner cartridges and power consumption might be a consideration for budget-conscious buyers. Lastly, it has just one paper tray and a moderate input capacity, so very high-volume offices might find it limiting. This HP LaserJet Pro model offers the right mix of speed, quality, and features for small office environments that need dependable monochrome printing and scanning without unnecessary complexity.

The HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One is a robust choice for small office environments or team settings. It boasts a high print speed of up to 35 pages per minute for both monochrome and color, making it suitable for busy offices that require quick document turnaround. The print quality is excellent with sharp details and vibrant colors, supported by a resolution of 600 x 600 dpi.

This printer also supports automatic two-sided printing and comes with an auto document feeder, which streamlines the scanning and copying process significantly, ideal for handling bulk tasks efficiently. Connectivity options are comprehensive, including USB, Ethernet, and wireless capabilities, allowing seamless printing from various devices, including smartphones and laptops. HP Wolf Pro Security features ensure data protection, which is critical for business environments.

The machine supports a monthly duty cycle that accommodates the needs of up to 10 users, making it reliable for consistent use. However, it’s important to note that the printer is designed to work exclusively with original HP cartridges, which can be more expensive compared to third-party alternatives. The initial cost of consumables may be higher, but this ensures quality and reduces the risk of printer malfunctions. Weighing 45 pounds and with dimensions of 16.6 x 30 x 27 inches, it does require a fair amount of space. Additionally, the 150-sheet output capacity may require frequent emptying in high-volume environments.

This printer is a solid investment for small teams needing a multifunctional device that delivers speed, quality, and robust connectivity.

The Epson EcoTank Photo ET-8550 is a versatile all-in-one printer well-suited for businesses needing high-quality photo and color printing, along with scanning and copying. It offers respectable print speeds of up to 16 pages per minute in black and 12 in color, which is decent for moderate office workloads. The print quality is a strong point, supporting high-resolution prints up to 5760 x 1440 dpi with vivid, dynamic colors, making it particularly good for brochures and marketing materials. Paper handling is flexible, supporting wide-format sizes up to 13" x 19", and includes features like automatic duplex (double-sided) printing and a 100-sheet input tray, which helps with productivity.

Connectivity options are comprehensive, including wireless (Wi-Fi), Ethernet, and USB, plus mobile printing support with apps and voice commands, allowing printing from smartphones, tablets, or computers with ease. Scanning capabilities are solid with color and double-sided scanning, useful for digitizing documents and photos. One notable advantage is the EcoTank's cartridge-free design, using refillable ink bottles, which lowers the ongoing cost of consumables compared to traditional cartridges.

The printer is somewhat bulky and weighs about 24.5 pounds, which might be a consideration for smaller office spaces. While print speeds are good for typical office use, they might feel slow for very large volume jobs. This printer suits small to medium businesses that value high-quality color output and cost-efficient ink usage, especially if printing photos or marketing materials is common.