10 Best Multifunction Printer For Business 2025 in the United States

The HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One is a robust choice for small office environments or team settings. It boasts a high print speed of up to 35 pages per minute for both monochrome and color, making it suitable for busy offices that require quick document turnaround. The print quality is excellent with sharp details and vibrant colors, supported by a resolution of 600 x 600 dpi.

This printer also supports automatic two-sided printing and comes with an auto document feeder, which streamlines the scanning and copying process significantly, ideal for handling bulk tasks efficiently. Connectivity options are comprehensive, including USB, Ethernet, and wireless capabilities, allowing seamless printing from various devices, including smartphones and laptops. HP Wolf Pro Security features ensure data protection, which is critical for business environments.

The machine supports a monthly duty cycle that accommodates the needs of up to 10 users, making it reliable for consistent use. However, it’s important to note that the printer is designed to work exclusively with original HP cartridges, which can be more expensive compared to third-party alternatives. The initial cost of consumables may be higher, but this ensures quality and reduces the risk of printer malfunctions. Weighing 45 pounds and with dimensions of 16.6 x 30 x 27 inches, it does require a fair amount of space. Additionally, the 150-sheet output capacity may require frequent emptying in high-volume environments.

This printer is a solid investment for small teams needing a multifunctional device that delivers speed, quality, and robust connectivity.

The Brother MFC-L3780CDW is a versatile all-in-one printer that is well-suited for small businesses. It offers laser-quality color printing with a decent print speed of up to 31 pages per minute for both monochrome and color prints. The printer also shines in scanning, with speeds up to 29 images per minute for black and white and 22 images per minute for color. The automatic duplex (double-sided) printing and scanning features are a time-saver, making it efficient for handling large volumes of documents. Additionally, it supports multiple connectivity options, including Wi-Fi, Gigabit Ethernet, USB, and NFC, allowing for flexible and convenient usage across different devices.

The printer's paper handling capacity is sufficient for small offices, with a maximum input sheet capacity of 250 pages and compatibility with various media types such as envelopes, labels, and glossy photo paper. One of its strengths is the Brother Genuine Toner compatibility, which ensures high-quality prints and offers a subscription service to save costs on toner replacements. However, the printer is relatively heavy at 47.8 pounds, which might be a consideration for some users. The initial page print time is less than 12.5 seconds, which is fairly quick.

With a print resolution of 2400 x 600 dpi, it ensures clear and crisp prints, although the cost of consumables could be on the higher side, especially without the subscription. The Brother MFC-L3780CDW is a solid choice for small offices and businesses looking for a reliable and efficient multifunction printer with robust performance and diverse connectivity options.

The HP Color Laserjet Pro MFP 3301fdw is a well-rounded multifunction printer designed for business use, particularly suited for small teams. It offers a solid print speed of up to 26 pages per minute (ppm) in both black and color, ensuring efficient handling of large print jobs. The print quality is enhanced with HP's TerraJet toner technology, which produces vivid colors suitable for professional documents and reports.

The printer includes versatile paper handling features such as a 250-sheet input tray, auto-duplex printing, and an automatic document feeder (ADF) for two-sided scanning and copying, simplifying tasks and boosting productivity. Connectivity options are robust, with support for Wi-Fi, USB, and Ethernet, alongside wireless printing capabilities and mobile app integration, making it convenient to use and accessible from multiple devices. The HP Wolf Pro Security features are a significant advantage, protecting sensitive business data from potential cyber threats.

The cost of consumables, such as toner cartridges, can be relatively high, particularly since the printer is designed to work only with original HP cartridges, potentially increasing long-term operating costs. Additionally, it is designed for moderate to high-volume usage, making it a reliable choice for office environments. The printer’s somewhat bulky size and weight (37.7 pounds) may require ample space in a small office setting. In summary, the HP Color Laserjet Pro MFP 3301fdw is a reliable and efficient printer with strong security features, suitable for businesses needing high-quality color printing, scanning, copying, and faxing, despite the higher consumable costs.