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10 Best Multifunction Printer For Business 2025 in the United States

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Our Top Picks

#1

Winner

HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)

Rating
10.0
Chosen by1,369
Print Quality
Connectivity Options
Cost of Consumables

Most important from
4799 reviews

Print Quality
Prints beautifully with vivid and professional-looking colors.
Connectivity Options
Setup is quick and easy, with the printer being instantly recognized on the network.
Cost of Consumables
Using original HP toner cartridges ensures long-lasting performance, potentially lasting 2-3 years for home use.

The HP Color Laserjet Pro MFP 3301fdw is a well-rounded multifunction printer designed for business use, particularly suited for small teams. It offers a solid print speed of up to 26 pages per minute (ppm) in both black and color, ensuring efficient handling of large print jobs. The print quality is enhanced with HP's TerraJet toner technology, which produces vivid colors suitable for professional documents and reports.

The printer includes versatile paper handling features such as a 250-sheet input tray, auto-duplex printing, and an automatic document feeder (ADF) for two-sided scanning and copying, simplifying tasks and boosting productivity. Connectivity options are robust, with support for Wi-Fi, USB, and Ethernet, alongside wireless printing capabilities and mobile app integration, making it convenient to use and accessible from multiple devices. The HP Wolf Pro Security features are a significant advantage, protecting sensitive business data from potential cyber threats.

The cost of consumables, such as toner cartridges, can be relatively high, particularly since the printer is designed to work only with original HP cartridges, potentially increasing long-term operating costs. Additionally, it is designed for moderate to high-volume usage, making it a reliable choice for office environments. The printer’s somewhat bulky size and weight (37.7 pounds) may require ample space in a small office setting. In summary, the HP Color Laserjet Pro MFP 3301fdw is a reliable and efficient printer with strong security features, suitable for businesses needing high-quality color printing, scanning, copying, and faxing, despite the higher consumable costs.

Rating
10.0
Chosen by1,369
Print Quality
Connectivity Options
Cost of Consumables

Most important from
4799 reviews

Print Quality
Prints beautifully with vivid and professional-looking colors.
Connectivity Options
Setup is quick and easy, with the printer being instantly recognized on the network.
Cost of Consumables
Using original HP toner cartridges ensures long-lasting performance, potentially lasting 2-3 years for home use.
#2

Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White

Rating
10.0
Print Quality
Paper Handling
Scanning Features

Most important from
3786 reviews

Print Quality
Prints are perfect right out of the box with commendable color accuracy.
Paper Handling
Double-sided printing and scanning features are efficient and time-saving.
Scanning Features
Scans are more than acceptable, even at standard 300dpi, with options to enhance quality.

The Canon Color imageCLASS MF656Cdw is a multifunction printer that offers a robust set of features tailored for business use. With a print speed of up to 22 pages per minute for both color and monochrome, it is moderately fast, making it suitable for small to medium-sized offices that require efficient document handling. The print quality is commendable with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and vibrant prints.

For paper handling, it includes a 250-sheet standard cassette, a 1-sheet multipurpose tray, and a 50-sheet duplex automatic document feeder, which supports a variety of printing tasks and minimizes the need for frequent refills. The automatic two-sided printing and one-pass two-sided scanning features enhance productivity and save time.

Connectivity is versatile, with support for Wi-Fi, Ethernet, and mobile printing, allowing for easy integration into modern office environments. It is also Chromebook compatible, adding to its flexibility. The energy efficiency is notable with ENERGY STAR and EPEAT Silver certifications, making it environmentally friendly. The printer's weight of 48.5 pounds makes it less portable, and the initial setup might require space planning.

The MF656Cdw comes with a 3-year limited warranty, which provides peace of mind. It is a reliable choice for businesses looking for a printer that combines multifunctionality with good performance and connectivity options. Businesses should assess their specific needs regarding printing volume and consumable costs before making a decision.

Rating
10.0
Print Quality
Paper Handling
Scanning Features

Most important from
3786 reviews

Print Quality
Prints are perfect right out of the box with commendable color accuracy.
Paper Handling
Double-sided printing and scanning features are efficient and time-saving.
Scanning Features
Scans are more than acceptable, even at standard 300dpi, with options to enhance quality.

Buying Guide for the Best Multifunction Printer For Business

Choosing the right multifunction printer (MFP) for your business is crucial as it can significantly impact productivity and efficiency. A multifunction printer combines printing, scanning, copying, and sometimes faxing capabilities into one device, making it a versatile tool for any office. When selecting an MFP, consider the specific needs of your business, such as the volume of printing, the types of documents you handle, and the level of connectivity required. Understanding the key specifications will help you make an informed decision that best suits your business needs.
Print SpeedPrint speed is measured in pages per minute (PPM) and indicates how quickly the printer can produce documents. This is important for businesses with high printing demands. Print speeds can vary widely; lower-end models may offer around 20-30 PPM, which is suitable for small offices with moderate printing needs. Mid-range models typically offer 30-50 PPM, ideal for medium-sized businesses. High-end models can exceed 50 PPM, catering to large offices with heavy printing requirements. Assess your business's daily printing volume to determine the appropriate print speed.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values result in sharper and more detailed prints. For general office documents, a DPI of 600x600 is usually sufficient. If your business requires high-quality prints for presentations or marketing materials, consider a printer with a DPI of 1200x1200 or higher. Evaluate the types of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes, types, and the capacity of paper trays. This is crucial for businesses that print a variety of documents. Basic models may handle standard letter and legal sizes with a single paper tray. More advanced models offer multiple trays, higher capacity, and support for various media types like envelopes, labels, and cardstock. Consider your business's document types and volume to select a printer with adequate paper handling capabilities.
Connectivity OptionsConnectivity options determine how the printer can be accessed and used within your office network. Common options include USB, Ethernet, and Wi-Fi. Ethernet and Wi-Fi are essential for networked environments, allowing multiple users to access the printer. Some models also offer mobile printing capabilities via apps or cloud services, which can be beneficial for businesses with remote or mobile employees. Assess your office setup and connectivity needs to choose a printer with the appropriate options.
Scanning FeaturesScanning features include the resolution, speed, and capabilities of the scanner. High-resolution scanners (600 DPI or higher) are important for businesses that need to digitize documents with fine details. Scanning speed, measured in pages per minute (PPM), is crucial for high-volume scanning tasks. Advanced features like duplex scanning (scanning both sides of a document simultaneously) and automatic document feeders (ADF) can significantly enhance productivity. Consider the volume and type of scanning your business requires to select the right features.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing issues. This is important for ensuring the printer can meet your business's demands. Entry-level models may have a duty cycle of up to 10,000 pages, suitable for small offices. Mid-range models offer 10,000-50,000 pages, ideal for medium-sized businesses. High-end models can handle over 50,000 pages, catering to large offices with heavy printing needs. Estimate your monthly printing volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes toner or ink cartridges, paper, and maintenance kits. This is a significant factor in the total cost of ownership. Laser printers generally have a higher upfront cost but lower cost per page, making them suitable for high-volume printing. Inkjet printers may have a lower initial cost but higher cost per page, better for lower volume or color printing needs. Consider the long-term costs of consumables based on your printing volume and type to make a cost-effective choice.

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