10 Best Multifunction Printer For Business 2025 in the United States

The HP Color Laserjet Pro MFP 3301fdw is a well-rounded multifunction printer designed for business use, particularly suited for small teams. It offers a solid print speed of up to 26 pages per minute (ppm) in both black and color, ensuring efficient handling of large print jobs. The print quality is enhanced with HP's TerraJet toner technology, which produces vivid colors suitable for professional documents and reports.

The printer includes versatile paper handling features such as a 250-sheet input tray, auto-duplex printing, and an automatic document feeder (ADF) for two-sided scanning and copying, simplifying tasks and boosting productivity. Connectivity options are robust, with support for Wi-Fi, USB, and Ethernet, alongside wireless printing capabilities and mobile app integration, making it convenient to use and accessible from multiple devices. The HP Wolf Pro Security features are a significant advantage, protecting sensitive business data from potential cyber threats.

The cost of consumables, such as toner cartridges, can be relatively high, particularly since the printer is designed to work only with original HP cartridges, potentially increasing long-term operating costs. Additionally, it is designed for moderate to high-volume usage, making it a reliable choice for office environments. The printer’s somewhat bulky size and weight (37.7 pounds) may require ample space in a small office setting. In summary, the HP Color Laserjet Pro MFP 3301fdw is a reliable and efficient printer with strong security features, suitable for businesses needing high-quality color printing, scanning, copying, and faxing, despite the higher consumable costs.

The Canon Color imageCLASS MF656Cdw is a multifunction printer that offers a robust set of features tailored for business use. With a print speed of up to 22 pages per minute for both color and monochrome, it is moderately fast, making it suitable for small to medium-sized offices that require efficient document handling. The print quality is commendable with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and vibrant prints.

For paper handling, it includes a 250-sheet standard cassette, a 1-sheet multipurpose tray, and a 50-sheet duplex automatic document feeder, which supports a variety of printing tasks and minimizes the need for frequent refills. The automatic two-sided printing and one-pass two-sided scanning features enhance productivity and save time.

Connectivity is versatile, with support for Wi-Fi, Ethernet, and mobile printing, allowing for easy integration into modern office environments. It is also Chromebook compatible, adding to its flexibility. The energy efficiency is notable with ENERGY STAR and EPEAT Silver certifications, making it environmentally friendly. The printer's weight of 48.5 pounds makes it less portable, and the initial setup might require space planning.

The MF656Cdw comes with a 3-year limited warranty, which provides peace of mind. It is a reliable choice for businesses looking for a printer that combines multifunctionality with good performance and connectivity options. Businesses should assess their specific needs regarding printing volume and consumable costs before making a decision.