10 Best Office Printers 2025 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small office teams needing a multifunction printer that handles printing, scanning, and copying. It stands out with a print speed of up to 26 pages per minute (ppm) in both black and color, making it efficient for busy office environments. The print quality is enhanced with TerraJet toner, offering vivid colors suitable for professional documents and reports.

Additionally, it supports auto-duplex printing, saving paper and time by printing on both sides automatically. The 250-sheet input tray and automatic document feeder further enhance its paper-handling capabilities, allowing for larger print jobs without frequent reloading. Connectivity is robust with dual-band Wi-Fi, USB, and the convenience of wireless printing from smartphones via the HP app. Security is also a strong point, with HP Wolf Pro Security features safeguarding your data against cyber threats.

However, the printer’s reliance on original HP toner cartridges may increase operational costs, as it blocks third-party cartridges. Also, with a weight of 37.7 pounds, it might require a dedicated space in the office. The printer’s monthly duty cycle should be considered to ensure it matches your office’s print volume needs. The sustainable design with Energy Star and EPEAT certifications is a bonus for eco-conscious users. This printer is highly reliable for small office environments looking for a multifunction device with excellent performance and security features.

The Epson EcoTank ET-2800 is a versatile all-in-one printer that shines as a reliable choice for home office use. One of its standout features is the cartridge-free printing system, utilizing high-capacity ink tanks instead of traditional cartridges. This design offers significant savings on replacement ink, reducing costs by up to 90%, and can print thousands of pages before needing a refill. This is particularly appealing for users with high-volume printing needs.

Print quality is impressive, thanks to Epson's Micro Piezo technology, which produces sharp text and vibrant color images. It handles various paper types well, making it suitable for printing documents, photos, or graphics. Moreover, the ET-2800 includes a built-in scanner and copier, adding to its functionality for everyday office tasks.

In terms of connectivity, the printer supports both wired and wireless options, allowing for convenient mobile printing from smartphones and tablets. This feature is especially beneficial for those who prefer to print from multiple devices without being tethered to a computer. However, the print speed is somewhat modest, reaching 10 pages per minute for monochrome and only 5 pages for color. This might not satisfy users needing quick output for large documents. Additionally, while the design is sleek and modern, the weight of 8.8 pounds may be a consideration for those looking to place it in a more mobile setup. Lastly, though the two-year warranty adds some peace of mind, it remains crucial to register the device to benefit from this.

The HP OfficeJet Pro 8125e is a solid choice for home offices or small businesses needing a versatile all-in-one printer. It offers decent print speeds – up to 20 pages per minute (ppm) in black and 10 ppm in color – suitable for everyday documents and reports, though it is not the fastest for very high-volume tasks. Print quality is strong with a high resolution (up to 4800 x 1200 dpi), making colors vibrant and text sharp, suitable for professional-looking flyers and presentations. Paper handling is convenient, with a 225-sheet input tray and an automatic document feeder (ADF), helping with multi-page scanning or copying. Automatic duplex printing (double-sided) saves paper and is standard here, a big plus for office use.

Connectivity options include dual-band Wi-Fi, Ethernet, USB, and wireless direct printing, plus support for Apple AirPrint and a handy HP app, allowing you to print easily from smartphones or laptops. The 2.7-inch color touchscreen makes navigation straightforward. The printer includes 3 months of Instant Ink with HP+ subscription, which can be convenient but may involve ongoing ink costs afterward. One drawback is its reliance on HP’s own cartridges with chip technology, which means using third-party ink might not work and firmware updates could restrict that further. Energy consumption is reasonable, and the printer has eco-friendly design elements like recycled plastics.

This printer suits users looking for reliable, good-quality color printing, scanning, and copying in a home or small office setting, especially if wireless convenience and duplex printing are priorities. It may be less ideal for very high-volume printing or those wanting freedom to use third-party inks.