10 Best Office Printers 2025 in the United States

The HP OfficeJet Pro 8125e is a solid choice for home offices or small businesses needing a versatile all-in-one printer. It offers decent print speeds – up to 20 pages per minute (ppm) in black and 10 ppm in color – suitable for everyday documents and reports, though it is not the fastest for very high-volume tasks. Print quality is strong with a high resolution (up to 4800 x 1200 dpi), making colors vibrant and text sharp, suitable for professional-looking flyers and presentations. Paper handling is convenient, with a 225-sheet input tray and an automatic document feeder (ADF), helping with multi-page scanning or copying. Automatic duplex printing (double-sided) saves paper and is standard here, a big plus for office use.

Connectivity options include dual-band Wi-Fi, Ethernet, USB, and wireless direct printing, plus support for Apple AirPrint and a handy HP app, allowing you to print easily from smartphones or laptops. The 2.7-inch color touchscreen makes navigation straightforward. The printer includes 3 months of Instant Ink with HP+ subscription, which can be convenient but may involve ongoing ink costs afterward. One drawback is its reliance on HP’s own cartridges with chip technology, which means using third-party ink might not work and firmware updates could restrict that further. Energy consumption is reasonable, and the printer has eco-friendly design elements like recycled plastics.

This printer suits users looking for reliable, good-quality color printing, scanning, and copying in a home or small office setting, especially if wireless convenience and duplex printing are priorities. It may be less ideal for very high-volume printing or those wanting freedom to use third-party inks.

The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small office teams needing a multifunction printer that handles printing, scanning, and copying. It stands out with a print speed of up to 26 pages per minute (ppm) in both black and color, making it efficient for busy office environments. The print quality is enhanced with TerraJet toner, offering vivid colors suitable for professional documents and reports.

Additionally, it supports auto-duplex printing, saving paper and time by printing on both sides automatically. The 250-sheet input tray and automatic document feeder further enhance its paper-handling capabilities, allowing for larger print jobs without frequent reloading. Connectivity is robust with dual-band Wi-Fi, USB, and the convenience of wireless printing from smartphones via the HP app. Security is also a strong point, with HP Wolf Pro Security features safeguarding your data against cyber threats.

However, the printer’s reliance on original HP toner cartridges may increase operational costs, as it blocks third-party cartridges. Also, with a weight of 37.7 pounds, it might require a dedicated space in the office. The printer’s monthly duty cycle should be considered to ensure it matches your office’s print volume needs. The sustainable design with Energy Star and EPEAT certifications is a bonus for eco-conscious users. This printer is highly reliable for small office environments looking for a multifunction device with excellent performance and security features.

The Epson EcoTank ET-2800 is an all-in-one wireless color printer designed primarily for home use, but it offers features that could appeal to small office environments as well. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks. This means you'll save significantly on ink costs and reduce cartridge waste, making it both economical and environmentally friendly. The printer includes enough ink to last up to two years, and refilling the tanks is a straightforward process thanks to Epson’s EcoFit ink bottles.

Print quality is impressive, with sharp text and vibrant color images, thanks to its Micro Piezo Heat-Free technology. However, its print speeds are relatively slow at 10 pages per minute for black and 5 pages per minute for color, which may be a drawback for high-volume office tasks. Paper handling is modest, with a 100-sheet input capacity, and there's no automatic duplex printing, which could be a hassle for those needing to print on both sides frequently. In terms of connectivity, it supports Wi-Fi and USB, and you can print from mobile devices using AirPrint or the Epson Smart Panel app. It also offers voice-activated printing, adding a modern touch to its functionality.

The built-in scanner and copier, along with a color LCD display, are handy features for basic office tasks. Despite its useful features, its low monthly duty cycle makes it better suited for light to moderate use rather than heavy office demands. Thus, the Epson EcoTank ET-2800 is ideal for home offices or small businesses looking for an economical and eco-friendly printer, though it may not meet the needs of larger, more demanding office settings.