10 Best Office Printers 2026 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small office teams needing a multifunction printer that handles printing, scanning, and copying. It stands out with a print speed of up to 26 pages per minute (ppm) in both black and color, making it efficient for busy office environments. The print quality is enhanced with TerraJet toner, offering vivid colors suitable for professional documents and reports.

Additionally, it supports auto-duplex printing, saving paper and time by printing on both sides automatically. The 250-sheet input tray and automatic document feeder further enhance its paper-handling capabilities, allowing for larger print jobs without frequent reloading. Connectivity is robust with dual-band Wi-Fi, USB, and the convenience of wireless printing from smartphones via the HP app. Security is also a strong point, with HP Wolf Pro Security features safeguarding your data against cyber threats.

However, the printer’s reliance on original HP toner cartridges may increase operational costs, as it blocks third-party cartridges. Also, with a weight of 37.7 pounds, it might require a dedicated space in the office. The printer’s monthly duty cycle should be considered to ensure it matches your office’s print volume needs. The sustainable design with Energy Star and EPEAT certifications is a bonus for eco-conscious users. This printer is highly reliable for small office environments looking for a multifunction device with excellent performance and security features.

The Canon Color imageCLASS MF753Cdw is a versatile office printer that excels in several key areas. With a print speed of up to 35 pages per minute for both black and white and color prints, it is well-suited for busy offices that require quick turnaround times. The print quality is solid, with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and vibrant documents.

Paper handling is robust, featuring a 250-sheet standard cassette, a 50-sheet multipurpose tray, and a 50-sheet automatic document feeder that supports one-pass duplex scanning, making it efficient for large print jobs and double-sided documents. Additionally, the paper capacity can be expanded to 850 sheets with an optional cassette, catering to higher volume needs. Connectivity options are plentiful with Wi-Fi, USB, and Ethernet, along with mobile printing capabilities via Canon PRINT Business, Apple AirPrint, and Mopria Print Service, providing flexibility for various user preferences. The auto duplex printing feature enhances productivity by allowing two-sided printing without manual intervention.

The printer is also designed for reliability with a monthly duty cycle suitable for office environments. Additional features include a 3-year limited warranty, ENERGY STAR, and EPEAT Silver certifications, contributing to its energy efficiency and eco-friendliness. However, at 48.5 pounds, it is relatively heavy and may require a dedicated space. The initial print time of approximately 7 seconds is fairly quick, but there could be faster alternatives if immediate print speed is a priority. Despite these minor downsides, the Canon Color imageCLASS MF753Cdw stands out as a comprehensive, reliable choice for office settings needing an all-in-one printer with scanning, copying, and faxing capabilities.

The HP OfficeJet Pro 8125e is a solid choice for home offices or small businesses needing a versatile all-in-one printer. It offers decent print speeds – up to 20 pages per minute (ppm) in black and 10 ppm in color – suitable for everyday documents and reports, though it is not the fastest for very high-volume tasks. Print quality is strong with a high resolution (up to 4800 x 1200 dpi), making colors vibrant and text sharp, suitable for professional-looking flyers and presentations. Paper handling is convenient, with a 225-sheet input tray and an automatic document feeder (ADF), helping with multi-page scanning or copying. Automatic duplex printing (double-sided) saves paper and is standard here, a big plus for office use.

Connectivity options include dual-band Wi-Fi, Ethernet, USB, and wireless direct printing, plus support for Apple AirPrint and a handy HP app, allowing you to print easily from smartphones or laptops. The 2.7-inch color touchscreen makes navigation straightforward. The printer includes 3 months of Instant Ink with HP+ subscription, which can be convenient but may involve ongoing ink costs afterward. One drawback is its reliance on HP’s own cartridges with chip technology, which means using third-party ink might not work and firmware updates could restrict that further. Energy consumption is reasonable, and the printer has eco-friendly design elements like recycled plastics.

This printer suits users looking for reliable, good-quality color printing, scanning, and copying in a home or small office setting, especially if wireless convenience and duplex printing are priorities. It may be less ideal for very high-volume printing or those wanting freedom to use third-party inks.