10 Best Office Printers 2026 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small office teams needing a multifunction printer that handles printing, scanning, and copying. It stands out with a print speed of up to 26 pages per minute (ppm) in both black and color, making it efficient for busy office environments. The print quality is enhanced with TerraJet toner, offering vivid colors suitable for professional documents and reports.

Additionally, it supports auto-duplex printing, saving paper and time by printing on both sides automatically. The 250-sheet input tray and automatic document feeder further enhance its paper-handling capabilities, allowing for larger print jobs without frequent reloading. Connectivity is robust with dual-band Wi-Fi, USB, and the convenience of wireless printing from smartphones via the HP app. Security is also a strong point, with HP Wolf Pro Security features safeguarding your data against cyber threats.

However, the printer’s reliance on original HP toner cartridges may increase operational costs, as it blocks third-party cartridges. Also, with a weight of 37.7 pounds, it might require a dedicated space in the office. The printer’s monthly duty cycle should be considered to ensure it matches your office’s print volume needs. The sustainable design with Energy Star and EPEAT certifications is a bonus for eco-conscious users. This printer is highly reliable for small office environments looking for a multifunction device with excellent performance and security features.

The Epson EcoTank ET-2800 is a versatile all-in-one printer that shines as a reliable choice for home office use. One of its standout features is the cartridge-free printing system, utilizing high-capacity ink tanks instead of traditional cartridges. This design offers significant savings on replacement ink, reducing costs by up to 90%, and can print thousands of pages before needing a refill. This is particularly appealing for users with high-volume printing needs.

Print quality is impressive, thanks to Epson's Micro Piezo technology, which produces sharp text and vibrant color images. It handles various paper types well, making it suitable for printing documents, photos, or graphics. Moreover, the ET-2800 includes a built-in scanner and copier, adding to its functionality for everyday office tasks.

In terms of connectivity, the printer supports both wired and wireless options, allowing for convenient mobile printing from smartphones and tablets. This feature is especially beneficial for those who prefer to print from multiple devices without being tethered to a computer. However, the print speed is somewhat modest, reaching 10 pages per minute for monochrome and only 5 pages for color. This might not satisfy users needing quick output for large documents. Additionally, while the design is sleek and modern, the weight of 8.8 pounds may be a consideration for those looking to place it in a more mobile setup. Lastly, though the two-year warranty adds some peace of mind, it remains crucial to register the device to benefit from this.

The Canon Color imageCLASS MF753Cdw is a versatile office printer that excels in several key areas. With a print speed of up to 35 pages per minute for both black and white and color prints, it is well-suited for busy offices that require quick turnaround times. The print quality is solid, with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and vibrant documents.

Paper handling is robust, featuring a 250-sheet standard cassette, a 50-sheet multipurpose tray, and a 50-sheet automatic document feeder that supports one-pass duplex scanning, making it efficient for large print jobs and double-sided documents. Additionally, the paper capacity can be expanded to 850 sheets with an optional cassette, catering to higher volume needs. Connectivity options are plentiful with Wi-Fi, USB, and Ethernet, along with mobile printing capabilities via Canon PRINT Business, Apple AirPrint, and Mopria Print Service, providing flexibility for various user preferences. The auto duplex printing feature enhances productivity by allowing two-sided printing without manual intervention.

The printer is also designed for reliability with a monthly duty cycle suitable for office environments. Additional features include a 3-year limited warranty, ENERGY STAR, and EPEAT Silver certifications, contributing to its energy efficiency and eco-friendliness. However, at 48.5 pounds, it is relatively heavy and may require a dedicated space. The initial print time of approximately 7 seconds is fairly quick, but there could be faster alternatives if immediate print speed is a priority. Despite these minor downsides, the Canon Color imageCLASS MF753Cdw stands out as a comprehensive, reliable choice for office settings needing an all-in-one printer with scanning, copying, and faxing capabilities.