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10 Best Office Printers 2025 in the United States

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Our technology thoroughly searches through the online shopping world, reviewing hundreds of sites. We then process and analyze this information, updating in real-time to bring you the latest top-rated products. This way, you always get the best and most current options available.

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Our Top Picks

#1

Winner

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating
9.8
Chosen by1,110
Print Quality

Most important from
13326 reviews

Print Quality
Print quality is excellent, with bright and vivid colors and no ink smudges, ideal for home photo printing.

The Epson EcoTank ET-2800 is an all-in-one wireless color printer designed primarily for home use, but it offers features that could appeal to small office environments as well. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks. This means you'll save significantly on ink costs and reduce cartridge waste, making it both economical and environmentally friendly. The printer includes enough ink to last up to two years, and refilling the tanks is a straightforward process thanks to Epson’s EcoFit ink bottles.

Print quality is impressive, with sharp text and vibrant color images, thanks to its Micro Piezo Heat-Free technology. However, its print speeds are relatively slow at 10 pages per minute for black and 5 pages per minute for color, which may be a drawback for high-volume office tasks. Paper handling is modest, with a 100-sheet input capacity, and there's no automatic duplex printing, which could be a hassle for those needing to print on both sides frequently. In terms of connectivity, it supports Wi-Fi and USB, and you can print from mobile devices using AirPrint or the Epson Smart Panel app. It also offers voice-activated printing, adding a modern touch to its functionality.

The built-in scanner and copier, along with a color LCD display, are handy features for basic office tasks. Despite its useful features, its low monthly duty cycle makes it better suited for light to moderate use rather than heavy office demands. Thus, the Epson EcoTank ET-2800 is ideal for home offices or small businesses looking for an economical and eco-friendly printer, though it may not meet the needs of larger, more demanding office settings.

Rating
9.8
Chosen by1,110
Print Quality

Most important from
13326 reviews

Print Quality
Print quality is excellent, with bright and vivid colors and no ink smudges, ideal for home photo printing.
#2

HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)

Rating
9.6
Print Quality
Connectivity Options

Most important from
4918 reviews

Print Quality
The print quality is impressive, producing beautiful, vivid colors that are perfect for professional documents.
Connectivity Options
Setting up the HP Color LaserJet Pro MFP 3301fdw is a breeze, even for Mac users. The printer is instantly recognized on the network without the need for additional drivers.

The HP Color Laserjet Pro MFP 3301fdw is designed for small office teams requiring a reliable all-in-one printer that can handle printing, scanning, copying, and faxing. With a print speed of up to 26 pages per minute in both color and black-and-white, it offers efficient performance for everyday office tasks. The print quality is enhanced by the next-generation TerraJet toner, which produces vivid colors suitable for professional documents.

In terms of paper handling, the printer features a 250-sheet input tray and supports various media sizes, making it versatile for different printing needs. The automatic duplexing feature allows for double-sided printing, which can save paper and help reduce costs. Additionally, the inclusion of an auto document feeder (ADF) and single-pass scanning enhances productivity, especially for tasks involving multiple pages.

Connectivity is robust, with dual-band Wi-Fi, Ethernet, and USB options, ensuring that users can print wirelessly from various devices, including smartphones, using the HP app. Furthermore, built-in security features help protect sensitive information, a crucial aspect for any office setting. There are a few drawbacks to consider. The printer weighs 37.7 pounds, which might make it less portable for smaller office spaces. Also, it’s important to note that it only works with original HP toner cartridges, which could lead to higher ongoing costs if users are used to purchasing third-party options.

Rating
9.6
Print Quality
Connectivity Options

Most important from
4918 reviews

Print Quality
The print quality is impressive, producing beautiful, vivid colors that are perfect for professional documents.
Connectivity Options
Setting up the HP Color LaserJet Pro MFP 3301fdw is a breeze, even for Mac users. The printer is instantly recognized on the network without the need for additional drivers.
#3

Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White

Rating
9.4
Print Speed
Print Quality
Paper Handling

Most important from
4278 reviews

Print Speed
It's not the fastest printer on the market, and the lack of duplex printing is a small inconvenience.
Print Quality
Despite some flimsy parts, the print quality is crisp for documents and good enough for everyday color prints.
Paper Handling
The direct paper feed handles heavier card stock well, making it great for art and greeting cards.
Duplex Printing
The printer's footprint is smaller and it includes dual-sided printing, which is handy for zines.
Additional Features
The Epson EcoTank ET-4800 is a breath of fresh air in a world dominated by frustrating ink subscriptions and overpriced cartridges.

The Epson EcoTank ET-4800 is a highly cost-effective printer for home office use, thanks to its cartridge-free supertank system. The high-capacity ink tanks can save up to 90% of ink costs and provide enough ink to print up to 4,500 black pages or 7,500 color pages, making it ideal for users looking to minimize cartridge waste and reduce expenses on ink replacement. The included ink can last up to two years, which adds to the convenience and reduces the hassle of frequent ink purchases. The printer’s Micro Piezo Heat-Free technology ensures sharp text and impressive color photos and graphics, suitable for various paper types.

However, its print speed is relatively slow, with a maximum of 10 pages per minute for monochrome prints and 5 pages per minute for color prints, which might not be ideal for high-volume printing tasks. The printer also includes a built-in scanner and copier, which enhances its functionality by allowing document scanning and copying. It supports modern connectivity options such as Ethernet and Wi-Fi, and even voice-activated printing. Additionally, the Epson Smart Panel App enables easy printing from smart devices. The printer’s duplex printing feature, which allows for automatic double-sided printing, is a valuable time-saver.

The ET-4800’s paper handling capacity is moderate, with a 100-sheet input tray, which may require frequent refilling for larger print jobs. Despite these limitations, the printer is designed for reliability with a 2-year limited warranty. The additional features such as fax capability and Email Print make it a versatile tool for a home office setting. In summary, the Epson EcoTank ET-4800 is a cost-saving and eco-friendly option with good print quality and useful features, but its slower print speeds and moderate paper capacity may not suit high-volume office needs.

Rating
9.4
Print Speed
Print Quality
Paper Handling

Most important from
4278 reviews

Print Speed
It's not the fastest printer on the market, and the lack of duplex printing is a small inconvenience.
Print Quality
Despite some flimsy parts, the print quality is crisp for documents and good enough for everyday color prints.
Paper Handling
The direct paper feed handles heavier card stock well, making it great for art and greeting cards.
Duplex Printing
The printer's footprint is smaller and it includes dual-sided printing, which is handy for zines.
Additional Features
The Epson EcoTank ET-4800 is a breath of fresh air in a world dominated by frustrating ink subscriptions and overpriced cartridges.

Buying Guide for the Best Office Printers

Choosing the right office printer can significantly impact your productivity and efficiency. When selecting a printer, it's essential to consider the specific needs of your office, such as the volume of printing, the types of documents you print, and any additional features that might be beneficial. By understanding the key specifications and how they relate to your requirements, you can make an informed decision that will serve your office well for years to come.
Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This spec is crucial for offices with high printing demands. Printers with speeds of 20-30 PPM are suitable for small offices with moderate printing needs, while those with speeds of 40-60 PPM or higher are better for larger offices with heavy printing volumes. Consider your office's daily printing requirements to determine the appropriate print speed.
Print QualityPrint quality, measured in dots per inch (DPI), determines the clarity and detail of printed documents. Higher DPI values result in sharper and more detailed prints. For general office use, a printer with 600-1200 DPI is usually sufficient. However, if your office frequently prints high-resolution images or detailed graphics, you may want to consider a printer with 2400 DPI or higher. Assess the types of documents you print most often to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. This spec is important for offices that print a variety of documents, such as letters, legal documents, and envelopes. Printers with multiple paper trays and higher capacity (e.g., 250-500 sheets) are ideal for busy offices. Consider the types of paper you use and the volume of printing to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options determine how the printer can be connected to your office network and devices. Common options include USB, Ethernet, Wi-Fi, and Bluetooth. For most offices, a printer with Ethernet and Wi-Fi capabilities is ideal, as it allows multiple users to connect and print wirelessly. If your office uses mobile devices frequently, look for printers with mobile printing support, such as AirPrint or Google Cloud Print. Evaluate your office's connectivity needs to choose the right options.
Duplex PrintingDuplex printing refers to the printer's ability to print on both sides of a sheet of paper automatically. This feature is important for offices looking to save paper and reduce printing costs. Printers with automatic duplex printing are more efficient and convenient than those requiring manual duplexing. If your office prints a lot of double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature to consider.
Monthly Duty CycleThe monthly duty cycle indicates the maximum number of pages a printer can handle in a month without experiencing issues. This spec is crucial for ensuring the printer can meet your office's printing demands. For small offices, a duty cycle of 5,000-10,000 pages per month may be sufficient, while larger offices may need a printer with a duty cycle of 20,000 pages or more. Estimate your office's monthly printing volume to select a printer with an appropriate duty cycle.
Additional FeaturesAdditional features, such as scanning, copying, and faxing capabilities, can enhance the functionality of your office printer. Multifunction printers (MFPs) that combine these features can save space and reduce the need for multiple devices. Consider the specific needs of your office—if you frequently scan documents or send faxes, an MFP with these capabilities may be beneficial. Evaluate which additional features will add value to your office operations.

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