10 Best Office Printers 2025 in the United States

The HP Color LaserJet Pro MFP 4301fdw is designed for small teams, providing a versatile solution with printing, scanning, copying, and faxing capabilities. One of its standout features is the impressive print speed, reaching up to 35 pages per minute for color documents, which can greatly enhance productivity in busy office settings. Additionally, it offers automatic duplex printing, allowing you to print on both sides of the paper efficiently, a great feature for saving on paper costs.

In terms of connectivity, this printer includes intelligent Wi-Fi, ensuring a stable connection, and allows printing from various mobile devices wirelessly, which adds to its convenience. The printer's security measures, including HP Wolf Pro Security, help protect sensitive data, making it suitable for environments where information security is a priority.

The HP 4301fdw isn't without its drawbacks. Weighing in at 45 pounds, it can be relatively heavy and may require significant space in your office setup. While the print quality is generally good, with a maximum resolution of 607 x 600 DPI, it may not meet the needs of those requiring ultra-high-definition prints for more specialized tasks. This printer is best for small office environments or teams of up to 10 people. Its combination of features makes it a robust choice for general office use, but those with specific high-volume or high-resolution printing needs may want to consider other options. It strikes a balance between functionality and security, making it a strong contender in the office printer category while also having its limitations.

The Epson EcoTank Photo ET-8550 is a versatile and feature-rich office printer suitable for high-quality photo and document printing. One of its major strengths is its cartridge-free printing system, which uses high-yield ink bottles, significantly reducing the cost per page and minimizing ink waste. This is an attractive option for offices looking to manage printing costs effectively. The high-accuracy printhead and Claria ET Premium 6-color inks provide excellent print quality, making it ideal for producing vibrant photos and sharp documents.

With a print speed of up to 16 ppm for monochrome and 12 ppm for color, it performs reasonably well for a wide range of office tasks. The ability to print borderless photos up to 13" x 19" and support for various media types, including cardstock and CDs/DVDs, adds to its versatility. The ET-8550 also features auto-duplex printing, which is convenient for double-sided printing tasks, saving both time and paper. Connectivity options are robust, with wireless, Ethernet, and support for mobile printing via the Epson Smart Panel app. The 4.3-inch color touchscreen enhances user experience with easy navigation and operation.

However, some might find the 100-sheet input capacity somewhat limiting for high-volume printing needs. Additionally, while the printer offers a two-year limited warranty, it strongly emphasizes the use of genuine Epson inks, which may be seen as a drawback for those considering third-party alternatives. Weighing 24.5 pounds, it is relatively heavy and may require a dedicated space in the office. Despite these minor drawbacks, the Epson EcoTank Photo ET-8550 stands out as a cost-effective, high-quality printing solution suitable for medium to high-demand office environments, especially where photo and graphics printing are important.

The HP DeskJet 2827e is designed mainly for home use and small home offices where basic printing, scanning, and copying are needed. It offers decent print speeds of up to 7.5 pages per minute (ppm) for black and 5.5 ppm for color, which is sufficient for casual document printing but might feel slow if you have larger volumes. Print quality is generally good for everyday documents and photos, thanks to its 1200 x 1200 dpi black and 4800 x 1200 dpi color resolution, making text clear and colors vibrant on supported paper. The printer handles paper modestly with a 60-sheet input tray, which suits light to moderate tasks but could require frequent refills in busy settings. Connectivity options are strong, including wireless Wi-Fi with automatic issue detection, Apple AirPrint, Google Cloud Print, USB, and direct wireless printing, making it easy to print from various devices including smartphones via the HP app. However, duplex (double-sided) printing is manual, requiring you to flip pages yourself, which may be inconvenient if you print a lot.

The printer is oriented toward low to moderate use, aligning with home user needs. Additional perks include 3 months of Instant Ink subscription for easy ink delivery and a compact, eco-friendly design using recycled plastic. One limitation is the printer’s strict use of original HP cartridges only, which might increase running costs. It serves well for basic home printing needs and occasional photo prints but is not ideal for high-volume or fully automatic duplex printing requirements.