10 Best Printer And Scanners 2026 in the United States

The Ricoh Aficio MP C4504 is a solid choice if you need a fast, multifunction printer for an office setting. It prints both black-and-white and color pages at a speedy 45 pages per minute, keeping up well with busy workloads. The print and scan resolutions are sharp at 1200 x 1200 dpi, which means your documents and images will look clear and professional. It supports automatic duplex printing, which saves time and paper by printing on both sides without manual effort.

The copier includes four paper trays and can handle large paper sizes up to 12 x 18 inches, along with a hefty maximum sheet capacity of 4700, making it great for high-volume jobs. Connectivity options include built-in Wi-Fi and USB ports, allowing flexible setup for multiple users. The 10.1-inch smart operation panel adds convenience for managing tasks directly on the device.

This laser printer uses toner cartridges, which means upfront costs and maintenance can be higher compared to inkjets. It is well suited for medium to large offices needing quick, reliable color copying, printing, and scanning with good paper handling, but might be more than casual users require.

The Brother DCP-L2640DW is a versatile monochrome laser printer designed for small businesses. It offers high print resolution and fast printing speeds of up to 36 pages per minute, making it efficient for high-volume document production. The scanner resolution is adequate for standard business needs, and the 50-page automatic document feeder (ADF) enhances productivity by allowing multi-page scanning and copying without manual intervention.

Connectivity options are robust, featuring dual-band wireless, Ethernet, and USB, catering to various business environments and ensuring seamless integration with multiple devices. Additionally, the Brother Mobile Connect App provides convenience for mobile printing and management. A standout feature is the auto-duplex printing, which saves paper and is environmentally friendly. However, being a monochrome printer, it is not suitable for those who need color printing.

The printer uses Brother Genuine toner, with the option of a subscription service to help manage toner replacement and costs efficiently. While it is relatively heavy at 25 pounds, its compact footprint makes it a good fit for small office spaces. The Brother DCP-L2640DW combines high performance, multiple connectivity options, and ease of use, making it an excellent choice for small business operations that require reliable black-and-white document handling.

The Ricoh fi-8170 is a high-speed color duplex document scanner designed for professional settings where fast and reliable scanning is important. It can handle up to 70 double-sided pages per minute, making it well-suited for businesses that need to scan large volumes quickly. Its 100-sheet automatic document feeder (ADF) is useful for batch scanning various document types, including receipts, business cards, and even thicker items like passports and ID cards.

The scanner offers a sharp 600 dpi resolution, which ensures clear, detailed images, and includes Clear Image Capture technology to maintain consistent quality. Connectivity options include both USB and Ethernet, allowing easy integration into office networks and compatibility with common document management systems. Its compact size and relatively light weight make it easy to fit on a desktop. The scanner uses imaging sensors rather than ink or toner, so you won't have to worry about ink replacements.

This scanner excels at efficiently capturing high-quality digital versions of physical documents and is best suited for offices or professionals who need reliable, fast scanning with network connectivity.