10 Best Printers 2026 in the United States

The Ricoh Aficio MP C4504 is a solid choice for offices needing a fast, reliable color laser multifunction printer. It prints and copies both black and white or color pages at a speedy 45 pages per minute, with sharp 1200 x 1200 dpi resolution ensuring clear, professional-quality documents. With automatic duplex (double-sided) printing, it helps save paper without extra effort. This model features four paper trays supporting up to A3 size, making it flexible for various print jobs and large volumes, as it can hold up to 4700 sheets in total.

Connectivity options are modern and convenient, including built-in Wi-Fi and USB ports, allowing easy printing from multiple devices. The 10.1-inch smart LCD touchscreen makes operation quite straightforward, even if you’re not tech-savvy. The all-in-one design combines copying, faxing, scanning, and printing, which is great for busy workspaces that need versatility. On the downside, it’s a larger machine, so it requires sufficient office space. It comes renewed with a limited 90-day warranty, which might be shorter than some users expect for a workhorse printer.

While it offers cost-effective laser printing, replacement toner and maintenance for multifunction laser printers can add up over time. If your office needs a dependable, fast, and multifunctional printer with good paper handling and modern connectivity, this Ricoh model fits well, especially for medium to large workgroups. However, if you have space limitations or want a longer warranty, you might want to consider those points before deciding.

The Brother DCP-L2640DW is a compact monochrome laser printer designed for small businesses. It combines printing, scanning, and copying functions in a single device, making it a versatile option for office use. One of its standout features is the high print speed of up to 36 pages per minute, which can significantly enhance productivity. The printer also boasts efficient scanning capabilities with speeds up to 23.6/7.9 images per minute for black and color scans, respectively, and a 50-page auto document feeder to facilitate multi-page scanning and copying tasks efficiently.

This printer supports multiple connectivity options, including dual-band wireless, Ethernet, and USB, allowing flexibility in network setup and device connections. The Brother Mobile Connect app further enhances convenience by enabling users to manage printing tasks from their mobile devices. The print quality is reliably high due to its laser technology, making it suitable for producing professional documents. Additionally, the auto-duplex feature and energy-saving certifications like Energy Star and EPEAT help reduce operational costs and environmental impact.

However, being a monochrome printer, it is not suitable for users who require color printing. While the initial cost might be a bit high for some small businesses, the operating costs are kept low with options like the Brother Genuine Toner and the Refresh EZ Print Subscription Service, which can save up to 50% on toner costs. The printer's compact size and lightweight build (25 pounds) make it easy to fit into small office spaces. The Brother DCP-L2640DW is best suited for small businesses that need a reliable and efficient monochrome printer with robust scanning and copying features.

The HP Smart-Tank 5000 Wireless All-in-One Ink-Tank Printer is a versatile device that's ideal for families and small offices that require high-volume color printing. One of the standout features is the inclusion of up to 2 years of ink, which can handle up to 6,000 pages in black or color, making it a cost-effective option for those who print frequently. The printer also offers decent print quality with a resolution of up to 4800 x 1200 dpi, ensuring clear text and vivid color photos.

Its print speed is moderate, with 10 pages per minute for black and 5 pages per minute for color, which may not be the fastest for high-demand environments. Connectivity is a breeze with wireless and USB options, and the HP app simplifies mobile printing, scanning, and copying. The printer's self-healing Wi-Fi and easy refill system are user-friendly features that minimize hassle. On the downside, the printer has a manual duplex printing feature, which might be inconvenient for users needing frequent double-sided prints.

Additionally, the paper handling capacity is somewhat limited with a 100-sheet input and 30-sheet output, which might require frequent refilling for heavy users. The operational costs are low due to the high-volume ink tanks, and the printer includes basic security features for data protection. While it excels in ease of use and cost-efficiency, users with very high-speed printing needs or larger paper handling requirements might need to look at other options. This printer is best suited for families or small offices looking for an economical, user-friendly, and capable printing solution.