10 Best Office Printer Scanner 2025 in the United States

The Epson EcoTank ET-2800 Wireless Color All-in-One Printer is positioned as a versatile solution for basic office and home printing needs. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks that significantly reduce the cost per page and minimize cartridge waste. This makes it an environmentally friendly option with the potential to save users up to 90% on ink costs, capable of printing up to 4,500 black and 7,500 color pages per set of replacement ink bottles, providing 2 years' worth of ink in the box. This can ensure fewer interruptions due to running out of ink, which is ideal for a busy office setup.

The print quality is commendable, thanks to Epson's Micro Piezo Heat-Free technology, which delivers sharp text and vibrant color prints up to a resolution of 5760 x 1440 dpi. The built-in scanner and copier come with a high-resolution flatbed scanner, offering reasonable scan resolutions of up to 300 x 600 dpi for black-and-white and 720 x 720 dpi for color copies, suitable for most office documentation needs. However, the printer's speed is relatively modest, with a maximum monochrome print speed of 10 pages per minute and color at 5 pages per minute, which might not be ideal for high-volume printing tasks.

The device includes modern connectivity options like Wi-Fi and USB, and supports mobile printing via AirPrint and the Epson Smart Panel app, enhancing its convenience and usability. On the downside, the printer lacks advanced features like dual-sided printing, which could be a drawback for offices looking to save on paper costs. Paper handling is straightforward with a 100-sheet input capacity, fitting well for small to medium-sized office tasks. The Epson EcoTank ET-2800 is well-suited for users prioritizing cost efficiency and environmental impact, with moderate print and scan requirements rather than high-speed or heavy-duty performance.

The HP Color Laserjet Pro MFP 3301sdw is a robust all-in-one printer designed for small office environments. One of its standout features is the impressive print speed, reaching up to 26 pages per minute for both black and color documents, which can significantly enhance productivity. The printer utilizes TerraJet toner for vibrant color prints, making it suitable for professional documents and reports.

When it comes to versatility, this model shines with its scanning and copying capabilities. The auto document feeder and automatic duplex printing simplify multi-page tasks, while the 250-sheet input tray allows for fewer interruptions during longer print jobs. Connectivity options include dual-band Wi-Fi, which enables easy wireless printing from smartphones using the HP app, ensuring users can print from anywhere in the office.

The printer also comes equipped with built-in security features, such as HP Wolf Pro Security, which helps protect your data and networks from potential cyber threats. This is a notable advantage for businesses that prioritize data security. However, at 37.7 pounds, the printer may be cumbersome to move, which could be a limitation in smaller office spaces. Additionally, while the print quality is generally high, it may not match the level of more expensive models, particularly for highly detailed images. The Energy Star and EPEAT certifications indicate a focus on sustainability, but be aware that toner replacements can add to long-term costs. The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small teams needing reliable performance in printing, scanning, and copying, combining speed, quality, and security features to meet everyday office needs.

The ScanSnap iX2500 is a high-speed document scanner designed for busy office environments where quick and reliable scanning is essential. It scans double-sided pages at an impressive speed of 45 pages per minute, helping reduce waiting times for large batches of documents. The 600 dpi resolution provides clear, sharp scans suitable for most office needs, including documents, photos, and receipts. It supports a 100-page automatic document feeder, making it easy to scan multiple pages without manual intervention.

Connectivity options are flexible, offering both USB and fast Wi-Fi 6, allowing you to scan directly to computers, mobile devices, or cloud services without hassle. The large 5-inch touchscreen simplifies customizing scanning profiles and quickly sending scans to your preferred apps or destinations. Paper handling is well managed with features that prevent jams and detect misfeeds, safeguarding your documents and reducing interruptions.

This model functions solely as a dedicated document scanner and does not handle printing tasks. While the scan resolution is sufficient for office documents, it may not meet requirements for extremely high-resolution image scans. Its compact size and moderate weight make it convenient to fit on most desks without occupying excessive space. It is ideal for professionals or small to medium offices needing fast, reliable scanning with easy connectivity and smart organization features.