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10 Best Office Printer Scanner 2025 in the United States

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Our technology thoroughly searches through the online shopping world, reviewing hundreds of sites. We then process and analyze this information, updating in real-time to bring you the latest top-rated products. This way, you always get the best and most current options available.

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Our Top Picks

#1

Winner

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating
10.0
Chosen by1,122
Print Quality
Connectivity Options

Most important from
14130 reviews

Print Quality
Print quality impresses with crisp text and vibrant colors, making it ideal for both documents and photos.
Connectivity Options
Wi-Fi setup can be cumbersome due to a small display, but once connected, wireless printing works reliably.

The Epson EcoTank ET-2800 Wireless Color All-in-One Printer is positioned as a versatile solution for basic office and home printing needs. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks that significantly reduce the cost per page and minimize cartridge waste. This makes it an environmentally friendly option with the potential to save users up to 90% on ink costs, capable of printing up to 4,500 black and 7,500 color pages per set of replacement ink bottles, providing 2 years' worth of ink in the box. This can ensure fewer interruptions due to running out of ink, which is ideal for a busy office setup.

The print quality is commendable, thanks to Epson's Micro Piezo Heat-Free technology, which delivers sharp text and vibrant color prints up to a resolution of 5760 x 1440 dpi. The built-in scanner and copier come with a high-resolution flatbed scanner, offering reasonable scan resolutions of up to 300 x 600 dpi for black-and-white and 720 x 720 dpi for color copies, suitable for most office documentation needs. However, the printer's speed is relatively modest, with a maximum monochrome print speed of 10 pages per minute and color at 5 pages per minute, which might not be ideal for high-volume printing tasks.

The device includes modern connectivity options like Wi-Fi and USB, and supports mobile printing via AirPrint and the Epson Smart Panel app, enhancing its convenience and usability. On the downside, the printer lacks advanced features like dual-sided printing, which could be a drawback for offices looking to save on paper costs. Paper handling is straightforward with a 100-sheet input capacity, fitting well for small to medium-sized office tasks. The Epson EcoTank ET-2800 is well-suited for users prioritizing cost efficiency and environmental impact, with moderate print and scan requirements rather than high-speed or heavy-duty performance.

Rating
10.0
Chosen by1,122
Print Quality
Connectivity Options

Most important from
14130 reviews

Print Quality
Print quality impresses with crisp text and vibrant colors, making it ideal for both documents and photos.
Connectivity Options
Wi-Fi setup can be cumbersome due to a small display, but once connected, wireless printing works reliably.
#2

HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing, Home & Office, 3 Months of Instant Ink Included (405T6A)

Rating
10.0
Print Speed
Print Quality
Scan Resolution

Most important from
730 reviews

Print Speed
The printer handles copies efficiently and prints quickly, offering great value for its price.
Print Quality
Color copies are clear and vibrant, reflecting solid print quality for everyday office needs.
Scan Resolution
Scanning capabilities are excellent, delivering clear and sharp document scans with ease.
Connectivity Options
Setup is straightforward and connecting the printer is effortless, making it ready to use quickly.
Paper Handling
Paper handling can be problematic since the tray lacks a proper stop for standard 8.5 x 11 paper, causing frequent jams.

The HP OfficeJet Pro 8125e is a versatile all-in-one printer designed especially for home offices or small businesses that need good color printing and scanning capabilities. It prints at a decent speed—up to 20 pages per minute in black and 10 in color—which is quite efficient for typical office documents, reports, or flyers. The print quality is solid, with a high resolution that produces sharp text and vibrant colors thanks to HP’s thermal inkjet technology. Scanning is convenient, featuring a flatbed and an automatic document feeder (ADF) for multi-page scanning, with a scan resolution sufficient for everyday needs like digitizing documents. Paper handling is a strong point, with a 225-sheet input tray that reduces the need for frequent refills, plus automatic duplex printing for double-sided documents, saving paper and time.

Connectivity options include reliable dual-band Wi-Fi, Ethernet, USB, and wireless direct printing, making it easy to connect from various devices including smartphones via the HP app, which adds user-friendly mobile printing and scanning. Additional perks include a color touchscreen for easy navigation and HP’s security features to protect your data. Also, HP offers six months of ink supply through their subscription service if you activate HP+, which is convenient but may lock you into HP’s ink cartridges. The printer is eco-conscious, made with recycled plastic and energy-efficient components.

On the downside, the color print speed is slower than black, and advanced photo-quality printing is limited to special photo paper, not standard office paper. It supports only HP cartridges with chips, which might increase running costs. This model fits those needing reliable, mid-volume printing and scanning with solid quality and handy smart features, but it may not be ideal for very high-volume printing or professional photo work.

Rating
10.0
Print Speed
Print Quality
Scan Resolution

Most important from
730 reviews

Print Speed
The printer handles copies efficiently and prints quickly, offering great value for its price.
Print Quality
Color copies are clear and vibrant, reflecting solid print quality for everyday office needs.
Scan Resolution
Scanning capabilities are excellent, delivering clear and sharp document scans with ease.
Connectivity Options
Setup is straightforward and connecting the printer is effortless, making it ready to use quickly.
Paper Handling
Paper handling can be problematic since the tray lacks a proper stop for standard 8.5 x 11 paper, causing frequent jams.
#3

HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)

Rating
9.9
Print Speed
Print Quality
Connectivity Options

Most important from
551 reviews

Print Speed
Prints incredibly fast with amazing quality, even capturing faded details on crumpled receipts.
Print Quality
Print and color quality is superb, making it ideal for professional documents.
Connectivity Options
Setup is easy and connecting to Wi-Fi is painless, enhancing user convenience.
Paper Handling
The printer's drawer feed system significantly reduces paper jams, ensuring smoother operation.
Additional Features
The printer's compact design is perfect for small office spaces without compromising functionality.

The HP Color Laserjet Pro MFP 3301sdw is a robust all-in-one printer designed for small office environments. One of its standout features is the impressive print speed, reaching up to 26 pages per minute for both black and color documents, which can significantly enhance productivity. The printer utilizes TerraJet toner for vibrant color prints, making it suitable for professional documents and reports.

When it comes to versatility, this model shines with its scanning and copying capabilities. The auto document feeder and automatic duplex printing simplify multi-page tasks, while the 250-sheet input tray allows for fewer interruptions during longer print jobs. Connectivity options include dual-band Wi-Fi, which enables easy wireless printing from smartphones using the HP app, ensuring users can print from anywhere in the office.

The printer also comes equipped with built-in security features, such as HP Wolf Pro Security, which helps protect your data and networks from potential cyber threats. This is a notable advantage for businesses that prioritize data security. However, at 37.7 pounds, the printer may be cumbersome to move, which could be a limitation in smaller office spaces. Additionally, while the print quality is generally high, it may not match the level of more expensive models, particularly for highly detailed images. The Energy Star and EPEAT certifications indicate a focus on sustainability, but be aware that toner replacements can add to long-term costs. The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small teams needing reliable performance in printing, scanning, and copying, combining speed, quality, and security features to meet everyday office needs.

Rating
9.9
Print Speed
Print Quality
Connectivity Options

Most important from
551 reviews

Print Speed
Prints incredibly fast with amazing quality, even capturing faded details on crumpled receipts.
Print Quality
Print and color quality is superb, making it ideal for professional documents.
Connectivity Options
Setup is easy and connecting to Wi-Fi is painless, enhancing user convenience.
Paper Handling
The printer's drawer feed system significantly reduces paper jams, ensuring smoother operation.
Additional Features
The printer's compact design is perfect for small office spaces without compromising functionality.

Buying Guide for the Best Office Printer Scanner

Choosing the right office printer-scanner can significantly impact your productivity and efficiency. It's important to consider your specific needs, such as the volume of printing and scanning, the types of documents you'll be handling, and any additional features that might be beneficial for your office environment. By understanding the key specifications and how they relate to your requirements, you can make an informed decision that will serve your office well for years to come.
Print SpeedPrint speed is measured in pages per minute (PPM) and indicates how quickly a printer can produce documents. This is important because a higher print speed can save time, especially in a busy office setting. Print speeds can range from around 20 PPM for basic models to over 50 PPM for high-end machines. If your office has a high volume of printing needs, a faster print speed will be beneficial. For smaller offices or less frequent printing, a lower PPM may be sufficient.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of the printed documents. Higher DPI values result in sharper and more detailed prints. Typical office printers offer between 600 to 1200 DPI, which is adequate for most text documents and basic graphics. If your office requires high-quality prints for presentations or marketing materials, consider a printer with a higher DPI. For standard document printing, a lower DPI will usually suffice.
Scan ResolutionScan resolution, also measured in DPI, affects the clarity and detail of scanned documents. Higher resolutions are important for scanning images or documents that need to be reproduced with high fidelity. Office scanner resolutions typically range from 300 to 1200 DPI. For general document scanning, 300 DPI is usually adequate. If you need to scan detailed images or graphics, a higher resolution will be necessary.
Duty CycleThe duty cycle is the maximum number of pages a printer can handle in a month without experiencing reliability issues. This is crucial for ensuring the printer can meet your office's workload demands. Duty cycles can range from a few thousand pages per month for small offices to over 100,000 pages for larger operations. Assess your office's average monthly print volume and choose a printer with a duty cycle that comfortably exceeds this number to ensure longevity and reliability.
Connectivity OptionsConnectivity options determine how the printer-scanner can be accessed and used by multiple devices. Common options include USB, Ethernet, Wi-Fi, and Bluetooth. Ethernet and Wi-Fi are particularly useful for office environments as they allow multiple users to connect to the printer over a network. If your office has a diverse range of devices or requires mobile printing capabilities, ensure the printer supports wireless connectivity. For simpler setups, USB connectivity may be sufficient.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes, types, and the capacity of its paper trays. This is important for offices that need to print on various media or handle large print jobs without frequent paper refills. Look for printers with multiple paper trays and a high paper capacity if your office has diverse printing needs. For standard document printing, a single tray with a moderate capacity may be adequate.
Additional FeaturesAdditional features such as duplex printing (automatic double-sided printing), automatic document feeders (ADF), and multifunction capabilities (fax, email) can enhance the functionality and convenience of a printer-scanner. Duplex printing saves paper and is useful for creating professional-looking documents. An ADF is essential for scanning or copying multi-page documents efficiently. Consider what additional features will benefit your office's workflow and choose a model that includes those capabilities.

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