10 Best Office Printer Scanner 2025 in the United States

The HP Color Laserjet Pro MFP 3301sdw is a robust all-in-one printer designed for small office environments. One of its standout features is the impressive print speed, reaching up to 26 pages per minute for both black and color documents, which can significantly enhance productivity. The printer utilizes TerraJet toner for vibrant color prints, making it suitable for professional documents and reports.

When it comes to versatility, this model shines with its scanning and copying capabilities. The auto document feeder and automatic duplex printing simplify multi-page tasks, while the 250-sheet input tray allows for fewer interruptions during longer print jobs. Connectivity options include dual-band Wi-Fi, which enables easy wireless printing from smartphones using the HP app, ensuring users can print from anywhere in the office.

The printer also comes equipped with built-in security features, such as HP Wolf Pro Security, which helps protect your data and networks from potential cyber threats. This is a notable advantage for businesses that prioritize data security. However, at 37.7 pounds, the printer may be cumbersome to move, which could be a limitation in smaller office spaces. Additionally, while the print quality is generally high, it may not match the level of more expensive models, particularly for highly detailed images. The Energy Star and EPEAT certifications indicate a focus on sustainability, but be aware that toner replacements can add to long-term costs. The HP Color Laserjet Pro MFP 3301sdw is a solid choice for small teams needing reliable performance in printing, scanning, and copying, combining speed, quality, and security features to meet everyday office needs.

The Canon Megatank G3290 is a solid choice if you need an all-in-one printer for everyday home or office use. It offers decent print speeds of up to 11 pages per minute (ppm) in black and 6 ppm in color, which should be sufficient for moderate printing tasks but might feel slow if you print large volumes quickly. Print quality is strong, with a high resolution of up to 4800 x 1200 dpi, so documents and photos look sharp and vibrant. Scanning is done on a flatbed scanner with good resolution (1200 dpi), making it suitable for clear document digitizing.

One of its biggest advantages is the supertank design, allowing you to print thousands of pages (up to 6,000 black and 7,700 color) from a single ink set, which can save a lot on ink costs over time. It also includes about 2 years’ worth of ink, reducing the hassle of frequent refills. The printer supports wireless connectivity and USB, so you can print from smartphones, tablets, or computers without cables. Paper handling is straightforward with a single 100-sheet tray and automatic duplex printing, which helps save paper by printing on both sides.

Additional features like a 2.7" color touchscreen make it easy to navigate menus and control copying or scanning tasks. The printer supports borderless printing for photos and various paper sizes, adding versatility. It is a bit on the heavier side (over 14 pounds) and has only one input tray, so it might not suit very high-volume or multi-user office environments. Also, color print speed is slower compared to black-and-white. The Canon Megatank G3290 is well-suited for home users and small offices looking for cost-effective ink usage, good print quality, and wireless convenience, while accepting some compromises in printing speed and capacity.

The ScanSnap iX2500 is a high-speed document scanner designed for busy office environments where quick and reliable scanning is essential. It scans double-sided pages at an impressive speed of 45 pages per minute, helping reduce waiting times for large batches of documents. The 600 dpi resolution provides clear, sharp scans suitable for most office needs, including documents, photos, and receipts. It supports a 100-page automatic document feeder, making it easy to scan multiple pages without manual intervention.

Connectivity options are flexible, offering both USB and fast Wi-Fi 6, allowing you to scan directly to computers, mobile devices, or cloud services without hassle. The large 5-inch touchscreen simplifies customizing scanning profiles and quickly sending scans to your preferred apps or destinations. Paper handling is well managed with features that prevent jams and detect misfeeds, safeguarding your documents and reducing interruptions.

This model functions solely as a dedicated document scanner and does not handle printing tasks. While the scan resolution is sufficient for office documents, it may not meet requirements for extremely high-resolution image scans. Its compact size and moderate weight make it convenient to fit on most desks without occupying excessive space. It is ideal for professionals or small to medium offices needing fast, reliable scanning with easy connectivity and smart organization features.