10 Best Small Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one printer that's well-suited for small businesses that demand reliable printing, scanning, and copying capabilities. One of its standout features is its print speed, reaching up to 26 pages per minute for both black and color documents, which can help keep your workflow efficient. The print quality is impressive, thanks to the next-generation TerraJet toner that produces vibrant colors, making it ideal for professional-quality reports and presentations.

In terms of paper handling, it offers a 250-sheet input tray and supports a variety of media sizes, which adds flexibility for different printing needs. The automatic duplex printing feature allows for double-sided prints, saving both paper and time. Connectivity options are robust with dual-band Wi-Fi, USB, and Ethernet, ensuring that your team can easily connect and print from various devices. The HP app also simplifies mobile printing, making it convenient to manage tasks directly from your smartphone.

Security is another strong point; the built-in HP Wolf Pro Security helps protect your sensitive data from cyber threats. Additionally, the printer is designed with sustainability in mind, reducing energy consumption and plastic use, which aligns with environmentally conscious business practices. However, there are a couple of drawbacks to consider. The printer is relatively heavy at 37.7 pounds, which might make it less portable if you need to move it around frequently. Also, it only works with original HP cartridges, blocking third-party options, which could lead to higher operating costs in terms of consumables. Ultimately, the HP Color Laserjet Pro MFP 3301fdw is a strong candidate for small businesses looking for an efficient, multifunctional printer, though it’s important to consider the limitations regarding weight and consumable costs.

The Canon MegaTank G3270 is a wireless inkjet all-in-one printer designed primarily for home and small office use. It stands out for its super low running costs thanks to refillable ink tanks that can print thousands of pages before needing a refill, which is great if your business prints a lot but wants to save on ink expenses. It offers decent print speeds—up to 11 pages per minute in black-and-white and 6 in color—which is adequate for light to moderate daily printing but might feel slow if you regularly print large volumes.

The print quality is good, with sharp resolution particularly for color prints, making it suitable for documents and occasional marketing materials. Paper handling is basic with a single 100-sheet tray and no duplex (double-sided) printing, which could be a drawback if you need to save paper or print professional-looking two-sided documents. Connectivity is flexible, offering Wi-Fi for wireless printing and a USB port, but it lacks an Ethernet port for wired network connections. Additional features include copy and scan functions and a small LCD screen for easy operation.

If you prioritize affordability in ink and wireless convenience over high-speed or duplex printing, this printer is a solid choice. However, for a small business needing faster output, double-sided printing, or heavier use, you might want to consider other models with these capabilities.