10 Best Business Printers 2025 in the United States

The HP OfficeJet Pro 8125e is well-suited for small business or home office users who need reliable color printing along with scanning and copying. It offers decent print speeds, with up to 20 pages per minute in black and 10 pages per minute in color, adequate for moderate daily workloads. Print quality is good for business documents and presentations, providing sharp text and vibrant colors, especially on HP photo paper. The printer supports automatic duplex (double-sided) printing and has a 225-sheet input tray, helping with handling larger jobs and reducing paper reloads.

Connectivity options are flexible, including dual-band Wi-Fi, Ethernet, USB, and support for mobile printing via AirPrint or the HP app, making it easy to print from smartphones and laptops. Additional features like a 2.7-inch touchscreen and an automatic document feeder (ADF) add convenience, especially for scanning multi-page documents. The printer also emphasizes security with built-in protections and a sustainable design using recycled materials.

On the downside, the print speed for color is not the fastest compared to some competitors, and it relies exclusively on HP ink cartridges, which may be more expensive over time. This model is better suited for moderate rather than very heavy print volumes. It presents a solid choice for users who want good print quality, wireless flexibility, and some extra features without investing in a high-end or high-volume business printer.

The Epson EcoTank ET-2800 is a versatile all-in-one printer that offers several compelling features for business use. One of its standout strengths is innovative cartridge-free printing with high-capacity ink tanks, which can lead to dramatic savings on replacement ink, as the ink bottles are equivalent to about 80 individual cartridges. This can be particularly beneficial for businesses looking to reduce operational costs and waste, with up to 4,500 pages in black and 7,500 pages in color before needing a refill.

The printer also boasts impressive print quality with Epson's Micro Piezo Heat Free technology, ensuring sharp text and vibrant color photos and graphics on various paper types, making it suitable for both document printing and marketing materials. Additionally, it includes built-in scanning and copying capabilities, adding to its utility in a business environment. Connectivity is modern, featuring Wi-Fi, USB, and compatibility with mobile printing through AirPrint and the Epson Smart Panel app, allowing easy integration with smart devices and hands-free voice-activated printing.

Its print speed is relatively modest, at 10 pages per minute for monochrome and just 5 pages per minute for color, which might be a limitation for businesses with high-volume printing needs. Paper handling is also somewhat limited with a maximum input sheet capacity of 100 sheets. While it offers several additional features like a high-resolution flatbed scanner and a color display, the lack of Ethernet connectivity might be a drawback for businesses that require robust network integration. The Epson EcoTank ET-2800 could be an excellent choice for small businesses or home offices prioritizing cost savings and environmental benefits over speed and heavy-duty performance.

The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.

The print quality is high, with a maximum resolution of 1200 x 1200 DPI, ensuring crisp and clear text and images. This printer offers versatile connectivity options, including dual-band Wi-Fi, Ethernet, and USB, catering to both mobile and networked environments. The Brother Mobile Connect App enhances convenience by allowing users to manage printing tasks from their mobile devices. The printer also supports automatic duplex printing, reducing paper use. The 250-sheet input capacity is adequate for small business needs.

On the downside, it only prints in black and white, which may not be suitable for businesses needing color prints. The initial setup may be slightly challenging for non-tech-savvy users. However, the inclusion of a Refresh Subscription Trial for toner replenishment ensures that you won't run out of toner unexpectedly, and the energy efficiency features make it an eco-friendly choice. The Brother DCP-L2640DW is a reliable option for small offices that prioritize speed, efficiency, and connectivity in their printing tasks.